Department of Military Affairs Tender by Indian Army (GEM/2025/B/6192783)
ARMATURE ASSY,FIELD COIL ASSY,BRUSH GEAR ASSY,FIXING BRAKET ASSY,SOLENOID SWITCH,OIL SEAL,BRAKE PIP
Tender Timeline
Tender Title: MT SPARES
Tender Reference Number: GEM/2025/B/6192783
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The tender is for the procurement of various mechanical components, specifically designed for military applications. The scope includes the supply of an extensive range of spare parts encompassing Armature Assembly, Field Coil Assembly, Brush Gear Assembly, Fixing Bracket Assembly, Solenoid Switch, Oil Seal, Brake Pipe, Radiator Assembly, Kit Pad, and Handle Window Winding. The primary objective of this tender is to enhance operational readiness of military equipment by ensuring timely availability of these essential spare parts.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Registration as a legal entity and compliance with applicable laws.
- Experience in supplying similar mechanical components for defense or related sectors.
- Competence to fulfill the quantitative demands outlined in the tender.
Technical Requirements
Bidders must adhere to specific technical requirements to ensure that all supplied components meet or exceed military standards. These include:
- Compliance with industry-specific quality standards.
- Proven reliability under rigorous operational conditions.
- Provision of detailed specifications and testing certifications for each component.
Financial Requirements
Bidders should present financial documents that demonstrate their capability to undertake the contract, including:
- Audited financial statements for the past two years.
- Proof of financial stability and ability to handle large volume orders.
- Pricing structure that reflects market rates without compromising quality.
Document Submission Details
Bidders are required to submit their proposals electronically through the designated procurement portal. All necessary documents must be provided in the specified accepted document formats to ensure a smooth evaluation process. A detailed checklist for document submission is available on the portal.
Special Provisions
This tender extends special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Eligible companies will receive benefits that might include relaxation of financial criteria and assistance in the registration process. Compliance with ‘Make in India’ policies is encouraged to support local manufacturing initiatives.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with all eligibility and technical specifications.
- Financial offers compared to market standards; rates should reflect competitiveness.
- Qualitative assessments based on previous experiences and feedback from past clients.
Delivery Locations
The successful bidders will be responsible for delivering the components to specified military bases across the country. Detailed delivery timelines and locations will be communicated post-award.
Contact Information
For any inquiries, bidders are encouraged to reach out for additional clarification through the procurement portal’s messaging system. Ensure that all questions are directed formally to maintain clarity and traceability.
Tender BOQ Items
10 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having prior experience in supplying similar mechanical components to defense sectors, and demonstrating financial stability to manage the order’s scale. Bidders must also comply with all applicable laws and regulations to ensure qualifications meet the tender standards.
Bidders are required to ensure that all spare parts adhere to the specified technical specifications, including compliance with military quality standards and industry norms. Each part must provide operational reliability and should be accompanied by relevant testing certifications to confirm its functionality under military application conditions.
The payment terms typically require a fixed percentage of the contract value to be paid upfront, followed by milestone payments as parts are delivered and accepted. The final payment will be contingent upon complete satisfaction and acceptance of the delivered goods based on pre-agreed quality standards.
The evaluation and selection process will be based on a combination of criteria including technical compliance, financial proposal competitiveness, and prior client experiences. Bidders must submit all required documents following the stated formats to ensure their proposals are evaluated promptly and accurately.
Yes, this tender offers specific benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, which may include easier compliance norms and potential financial relaxations. This initiative aims to promote local manufacturing and support emerging businesses in the defense sector.
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