Tender Title: Replacement of BER Surveyed Furniture for GE Fort Kochi
Tender Reference No: GEM/2025/B/6134460
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to solicit bids for the replacement of BER surveyed furniture at GE Fort Kochi. The project entails providing high-quality wooden furniture that meets specific design and functional requirements. The expected deliveries consist of a total of 180 units featuring various types of office and storage furniture, primarily including large wooden storage units and a diverse range of chairs and tables as delineated in the specifications.
Eligibility Criteria
To be eligible for consideration in this tender process, bidders must meet specified criteria which include being a legally registered entity and holding relevant certifications that demonstrate compliance with industry standards. Vendors with an established history of supplying similar furniture products will be prioritized.
Technical Requirements
Bidders must provide items that adhere to the following technical specifications:
- Large wooden storage units with dimensions of 1950mm x 900mm x 450mm from approved manufacturers such as Godrej, Featherlite, or Methodex.
- Various types of chairs, including revolving executive chairs, mid-back chairs, and visitor chairs, all complying with ergonomic standards.
- Additional provisions for computer tables and sofa sets as specified in the tender documents.
Financial Requirements
Bidders are required to submit a detailed pricing proposal alongside their bids. Clear delineation of costs associated with the furniture supply, delivery, and any applicable taxes should be provided. Timely payment terms will be articulated, and vendors are expected to adhere to the financial compliance norms.
Document Submission Details
All proposals, documentation, and supporting evidence must be submitted in a prescribed format. Interested bidders should ensure that they adhere to the submission timelines specified in the tender documents, providing necessary credentials, catalogs of furniture options, and compliance questionnaires as required.
Special Provisions
This tender may include specific advantages and provisions for Micro, Small, and Medium Enterprises (MSEs) and startups aiming to promote local industry participation in government projects. Bidders qualifying for these provisions can gain preferential evaluation during the selection process.
Evaluation Process
The evaluation process will involve a multi-dimensional scrutiny of the submitted bids categorized by technical capabilities, pricing, and compliance with specifications. Bids will be assessed on qualitative factors as well as cost-effectiveness to determine the most suitable supplier.
Delivery Locations
Furniture items must be delivered to designated locations as specified in the tender documentation. Bidders should ensure their logistics capabilities can support timely delivery to these locations.
Contact Information
For any inquiries regarding the tender, please reach out via the official communication channels listed in the procurement documents. It is essential that bidders maintain clear and open lines of communication to address any queries related to the bid submission.
This tender presents an opportunity for reliable manufacturers and suppliers in the furniture industry to contribute to the government sector while providing high-quality solutions tailored to the needs of the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant licenses to operate in the furniture industry. Bidders should also demonstrate a history of supplying similar products and possess up-to-date certifications that validate the standards of materials used. Entities forming part of the Micro, Small, and Medium Enterprises (MSE) are encouraged to apply for potential advantages in the evaluation process.
To participate in this tender, bidders must submit certificates that prove their compliance with quality standards for furniture production, such as ISO certifications or industry-specific compliance documents. These certifications are essential for demonstrating a commitment to quality and safety in manufacturing processes.
Interested bidders must follow a registration process outlined in the tender documentation. Registrations typically require the submission of basic company information, relevant certifications, and proof of prior experiences. Completed bids must then be submitted in the specified format, adhering to outlined guidelines which can include online submissions or physical document deliveries.
The payment terms for this tender will be stated clearly in the tender documents. The evaluation process mainly considers technical compliance, vendor track records, pricing, and overall quality of the proposed furniture solutions. Bids that meet or exceed the mandated qualifications will be prioritized, ensuring a competitive yet thoughtful selection process.
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs), aimed at promoting local business participation. Additionally, compliance with ‘Make in India’ policies is encouraged, with bidders needing to provide evidence of adherence to local content rules during the manufacturing process, which can influence the evaluation positively.
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