Department of Military Affairs Tender by Indian Army (21bd7503a)
SYNTHETIC SPORT SURFACE,CIVIL WORK AND ASPHALTING,POLES AND ACCESSORIES,FLOOD LIGHTING,LED SCORE BO
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Tender Title: Construction and Installation of Synthetic Sport Surface
Reference Number: 21bd7503a
Issuing Authority
The tender is issued by the Department of Military Affairs, under the oversight of the Ministry of Defence.
Scope of Work and Objectives
This tender aims to procure services for the construction and installation of synthetic sport surfaces, along with associated civil works. The project encompasses various components, including asphalting, the supply of poles and accessories, provision and installation of flood lighting, and the installation of LED scoreboards. Additional requirements include chain link fencing and seating benches to enhance the sporting facilities for military usage.
The objectives of this tender include ensuring high-quality installations that meet recognized performance and safety standards while promoting durability and functionality in the selected sports surface materials and infrastructure.
Eligibility Criteria
To qualify for participation in this tender, bidders must be recognized entities with appropriate licenses and registrations. Applicants must demonstrate experience in delivering similar projects and possess the necessary personnel and technical capabilities to execute the required works. Tenderers should also have a clean track record concerning compliance with local regulations and quality standards.
Technical Requirements
Bidders are required to submit comprehensive technical documentation outlining their approach to the project. This includes:
- Detailed plans of the proposed synthetic sport surface specifications.
- Evidence of compliance with recognized quality standards.
- Description of testing criteria that will be used to validate the performance of the installations.
- Technical profiles of products such as flood lighting systems and LED scoreboards, including energy efficiency ratings and warranties.
Financial Requirements
Bidders must provide a financial bid that outlines the total cost estimate for the project. Accepted payment terms and earnest money deposit (EMD) details will be further outlined in the tender documents. A performance guarantee may also be required post-award to secure the execution of the contract.
Document Submission Details
All submission documents, including technical and financial proposals, must be furnished in specified formats as outlined in the tender documents. Submissions should be made electronically, adhering to the stated guidelines, to ensure compliance and facilitate smooth processing of bids.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and provisions are in place to support startups, aligning with the government's initiative to boost local business participation. These enterprises may have simplified criteria and additional benefits during the evaluation process.
Evaluation Process
Submissions will undergo a thorough evaluation process, where technical compliance will be assessed first, followed by financial evaluation. Special attention will be given to vendors demonstrating innovative solutions and adherence to Make in India policies, particularly regarding local content in procurement.
Delivery Locations
The installations will primarily occur on designated military premises, with exact locations to be specified in the individual project orders following contract award.
Contact Information
For any queries related to this tender, potential bidders are encouraged to engage with the Department of Military Affairs for clarity and necessary information regarding the submission process and requirements.
Tender BOQ Items
7 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that possesses the appropriate licenses for construction and installation works. Bidders must demonstrate prior experience in similar projects and provide evidence of technical capabilities alongside a clean compliance record with relevant regulations.
Bidders need to submit certificates that validate compliance with recognized quality standards relevant to the synthetic sport surface installation, flood lighting, and LED scoreboards. This may include testing results that prove compliance with industry standards and safety regulations.
To register for this tender, entities must follow the outlined protocols in the tender documents, which involve preparing and submitting the required documentation electronically. Ensuring compliance with submission formats is essential to secure a bid slot.
Document submissions must align with the prescribed formats detailed in the tender documentation. Typically, formats such as PDF for proposals and Excel spreadsheets for financial bids are widely accepted; however, specific formats will be clarified in the documents to ensure clarity.
Micro, Small, and Medium Enterprises (MSEs) have special provisions that encourage their participation. These may include simplified qualification guidelines and potential price relaxation during evaluations, allowing for inclusive bidding among smaller enterprises while fostering competitiveness.
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