Tender Title: Refined Sunflower Oil (V2) (Defence)
Reference Number: GEM/2025/B/6164939
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The objective of this tender is to procure Refined Sunflower Oil (V2) for use in defence operations. The total quantity tendered is 8,560 units, aimed at ensuring the availability and quality supply of cooking oil for military personnel. This tender operates under the procurement guidelines established by the Ministry of Defence, designed to meet the stringent requirements of the defence sector.
Scope of Work and Objectives
This tender involves the sourcing and delivery of high-quality Refined Sunflower Oil (V2) to designated locations specified by the Ministry of Defence. The successful bidder will be responsible for ensuring that the oil supplied meets the necessary quality standards, adheres to the relevant regulations, and is delivered within stipulated timelines.
Eligibility Criteria
Interested bidders must fulfill the following eligibility requirements:
- Be a registered entity with appropriate certifications and licenses for food products.
- Possess a strong track record in delivering similar products to institutional clients.
- Ensure compliance with all applicable quality and safety standards.
Technical Requirements
Bidders must meet specific technical specifications for Refined Sunflower Oil (V2), which include:
- Adhering to local and international quality standards for edible oils.
- Providing laboratory certifications demonstrating the product conforms to standards set by regulatory bodies.
Financial Requirements
Participants in this tender are required to submit financial documents that include:
- Proof of financial viability and capability to supply the required quantity of oil.
- An Earnest Money Deposit (EMD) must be submitted along with the tender documentation as a guarantee of commitment.
Document Submission Details
Bidders must submit their proposals in the prescribed format, including:
- Technical proposals detailing compliance with specifications.
- Commercial bids outlining pricing and delivery terms. Submission should be made through the designated electronic platform before the final deadline, as specified in the tender instructions.
Special Provisions
This tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs) and start-ups, in alignment with government policies promoting local business growth. This allows for a competitive edge for smaller firms in the procurement process.
Evaluation Process
Bids will be evaluated on criteria including:
- Compliance with technical specifications.
- Financial quotations.
- Delivery timelines and logistical capabilities.
- Experience and track record in fulfilling similar contracts.
Delivery Locations
Successful bidders will be expected to deliver the Refined Sunflower Oil (V2) to specified defence installations as per the requirements outlined in the tender documents.
Contact Information
For queries related to this tender, bidders can reach out directly to the procurement office of the Department of Military Affairs, Ministry of Defence, for clarifications and information.
This tender serves as an opportunity for qualified suppliers to engage with the government in supplying essential goods vital for the operational needs of the defence sector. All interested parties are encouraged to review the details thoroughly and prepare their submissions accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid certifications and licenses for food products. Additionally, bidders should demonstrate a strong history of supplying similar products, particularly to institutional clients.
The technical specifications for this tender require the Refined Sunflower Oil (V2) to meet both local and international quality standards. Bidders must provide laboratory tests and certifications ensuring the oil adheres to all necessary safety and health regulations.
An Earnest Money Deposit (EMD) is mandatory and should be submitted alongside the tender documents. The EMD serves as a commitment guarantee and will be refunded to unsuccessful bidders post-tender evaluation.
Proposals can be submitted electronically via the designated tendering platform. Bidders should ensure they use the approved formats and ensure all required documents are uploaded before the final deadline as per the tender guidelines.
Micro, Small, and Medium Enterprises (MSEs) are accorded special provisions in the bidding process to foster local entrepreneurship. These provisions enhance competition and secure opportunities for smaller entities, aligning with government initiatives to support MSEs in defence procurement.
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