Supply of Software and Licenses
Microsoft Windows Server Latest,PEOPLE LINK SOFTWARE UTP PLUS,WINDOWS 11 PROFESSIONAL,PDF CONVERTER
Tender Timeline
Tender Title: Supply of Software and Licenses
Reference Number: dc069147
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs is inviting bids for the supply of software and licenses essential for enhancing operational efficacy within the Ministry of Defence. This procurement encompasses a range of software, including the latest versions of Microsoft Windows Server, Windows 11 Professional, and various security solutions such as Server Antivirus and Anti Virus Total Security. In addition, vendors are required to provide the PEOPLE LINK SOFTWARE UTP PLUS, PDF CONVERTER, and the latest Microsoft Office suite.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 133 units of specified software applications and licenses conducive to the operational needs of the military personnel. The selected vendor will ensure that all software provided meets the latest industry standards and compliance requirements.
Eligibility Criteria
To qualify for this tender, bidders must be registered entities capable of fulfilling the requirements laid out by the Department of Military Affairs. All potential suppliers should demonstrate past experience in supplying similar software solutions to governmental or defense agencies.
Technical Requirements
Vendors must ensure that all software provided conforms to the latest technical specifications as established by Microsoft and other relevant authorities. Additionally, the software must comply with the following criteria:
- Compatibility with existing systems within the Ministry of Defence.
- Provision of regular updates and support during the term of the license.
Financial Requirements
All bids must include a detailed breakdown of costs, including licensing fees, potential discounts for bulk purchases, and any supplementary charges.
Document Submission Details
Bids must be submitted electronically through the designated procurement platform before the specified closing date. Each submission must include:
- A completed bid form.
- Proof of registration and eligibility.
- Detailed financial proposal and technical specifications.
Special Provisions
This tender may present advantages for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in contributing to national defense procurement.
Evaluation Process
Bids will be evaluated based on technical compliance, financial competitiveness, and the vendor's previous experience with similar contracts. The evaluation will involve a thorough review of both financial proposals and accompanying technical documentation.
Delivery Locations
Successful bidders will be required to deliver the software and associated licenses directly to facilities designated by the Ministry of Defence, in accordance with the agreed schedule upon contract acceptance.
Contact Information
For inquiries related to this tender, interested parties are advised to ensure all communication is directed through the procurement platform's official channels. Misleading information will not be entertained.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
9 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with the ability to supply software and licenses. Bidders should have prior experience in providing similar solutions, specifically to governmental entities or defense sectors. Compliance with local laws and procurement standards is mandatory. Additionally, all submissions must be thoroughly documented, demonstrating the vendor’s capacity and reliability in delivering the required products on time.
The technical specifications require that all software offered must be compatible with existing governmental systems and adhere to the latest updates and security protocols mandated by the software providers. Vendors must ensure that the products comply with ISO standards and relevant governmental regulations, including provisions for technical support and software updates throughout the licensing duration.
Payment terms stipulate that successful bidders may be required to provide an Earnest Money Deposit (EMD) as outlined in the official documentation. The evaluation criteria will consider price competitiveness, compliance with technical specifications, and the vendor’s track record in delivering similar software solutions. The performance security requirements will also be assessed to ensure financial responsibility.
Bids must be submitted electronically through the official procurement platform specified by the Department of Military Affairs. Submissions should be complete, containing all required documentation including financial proposals and proof of eligibility. Accepted document formats typically include PDF and other formats outlined in the tender specifications.
The tender evaluations prefer proposals from Micro, Small, and Medium Enterprises (MSEs), granting them opportunities for easier access to government contracts. Additionally, provisions may exist to simplify the registration process and compliance with ‘Make in India’ initiatives, encouraging the inclusion of local firms in government procurement processes. Local content rules will be respected to ensure that a proportion of the project is executed through domestic resources.
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