Provision of Software - Department of Military Affairs
Windows 11 Professional Operating System,Microsoft Office Professional,Quick Heal Total Security,PD
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Tender Title: Provision of Software
Tender Reference Number: 1f7007d60
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites qualified entities to submit bids for the provision of software including the Windows 11 Professional Operating System, Microsoft Office Professional, Quick Heal Total Security, and PDF Editor Software, along with a Server edition antivirus solution. The primary objective of this tender is to ensure that the Ministry has the necessary software tools to support operational and administrative functions effectively.
Scope of Work and Objectives
The selected bidder will be required to deliver the software products listed above in a timely manner and maintain licensing and compliance standards as stipulated by the respective software providers. The completion of this project will enhance the functionality and security of the Ministry’s computing environment.
Eligibility Criteria
Bidders must be registered entities with experience in supplying software solutions. They should possess a valid GST registration, and demonstrate the capability to deliver the complete offerings listed within the scope. Preference will be given to bidders who can showcase previous work related to government tenders or similar projects.
Technical Requirements
The software provided must meet the specifications outlined by the software manufacturers and comply with industry standards for performance and security. Additionally, documentation confirming compliance with Make in India and local content requirements must be furnished along with the bid.
Financial Requirements
Bids must include a complete financial proposal detailing costs associated with the supply of the software, maintenance options, and any additional support services. Bid pricing should reflect capabilities for earnest money deposit (EMD) as specified.
Document Submission Details
Bidders should submit their proposals electronically through the designated procurement portal, ensuring that all required documents, including technical specifications, company registration, and financial bid details, are included.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to bid, benefiting from relaxed eligibility requirements as per government policy guidelines to promote local procurement and competition.
Evaluation Process
All bids will undergo a thorough evaluation process, assessing both technical qualifications and financial proposals. Bidders will be ranked based on their compliance with the prescribed requirements and the value offered.
Delivery Locations
The deliveries are expected to be made to designated locations within the purview of the Ministry of Defence. Specific locations will be outlined to successful bidders during the bid acceptance phase.
Contact Information
For inquiries regarding this tender, bidders can refer to the official contact person logged during the tender announcement.
This tender represents an exciting opportunity for companies proficient in software solutions to contribute to the operational capabilities of the Department of Military Affairs. Interested parties are encouraged to engage with this bidding process diligently and ensure adherence to specified guidelines to maximize their chances of successful participation.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid GST registration and previous experience supplying software solutions. Bidders must demonstrate competency by providing references from previous government tenders or similar projects. Furthermore, compliance with the local content and procurement rules as per government guidelines is essential, particularly for MSEs and startups which may be given preferences.
Bidders are required to ensure that all software meets the technical specifications set forth by the respective manufacturers. This includes compatibility with existing systems used by the Ministry of Defence and compliance with security and performance standards. Documentation verifying adherence to these specifications must be submitted with the proposal.
An earnest money deposit (EMD) is mandatory to participate in the bidding process. Bidders must stipulate the amount necessary as indicated in the tender documents. The EMD serves to secure the bid and is refunded after the completion of the evaluation process or may be forfeited in case of bid withdrawal after submission.
The evaluation and selection process will be conducted rigorously, focusing on both technical and financial aspects. Bids will be scored based on compliance with eligibility requirements, technical specifications submitted, and the completeness of the financial bid. A comparative analysis will determine the best value offer based on in these scored evaluations.
Benefits for Micro, Small, and Medium Enterprises (MSEs) include relaxed eligibility criteria, promotion of local procurement, and assistance in the bidding process. MSEs play a crucial role in enhancing competitiveness and innovation. They are encouraged to participate to foster growth in their respective sectors, supporting the broader goals of the Make in India initiative.
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