OFFICE SUIT SOFTWARE - Department of Military Affairs
UTP PLUS SOFTWARE 1 YEAR LICENSE,WINDOW 11 PRO,MS OFFICE 2021 PRO PLUS,WINDOW SERVER 2022 STANDARD,
Tender Timeline
Tender Title: OFFICE SUIT SOFTWARE
Tender Reference Number: 1e4bcad4c
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The tender involves the procurement of various software licenses and related products to enhance operational efficiency within the Department of Military Affairs. This includes:
- UTP PLUS Software for a one-year license
- Windows 11 Pro
- MS Office 2021 Pro Plus
- Windows Server 2022 Standard
- Antivirus Software for Single User, valid for three years
The primary objective is to ensure that the department has access to up-to-date software systems that meet current technological standards and security frameworks.
Eligibility Criteria
Interested bidders must meet specific eligibility requirements to participate in this tender. Eligible bidders should be legally registered entities with the capability to deliver the required software at specified quality standards. The primary criteria include:
- Being a registered business entity
- Proven experience in supplying similar products
- Financial stability to support order fulfillment
Technical Requirements
Bidders are required to ensure that the software products supplied must conform to the latest versions, providing enhanced performance, compatibility, and security features. The offered products must comply with the following technical specifications:
- Licensing agreements must support government frameworks
- All software must be original and vendor-certified
- Antivirus software must offer comprehensive protection for three years
Financial Requirements
Bidders must provide competitive pricing in their submissions, along with any applicable taxes or surcharges. The documentation presented should include:
- A detailed financial proposal
- Evidence of prior financial stability, indicating the ability to fulfill the contract requirements
Document Submission Details
All proposals must be submitted in a digital format that complies with the guidelines set forth by the Department of Military Affairs. The submissions should include:
- Cover Letter
- Technical Proposal
- Financial Proposal
- Certificates verifying compliance with eligibility and technical requirements
Special Provisions
This tender includes provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include:
- Additional points for proposals from MSEs
- Initiatives supporting startup solutions under this submission
Evaluation Process
Bids will undergo a comprehensive evaluation process focused on qualitative and quantitative metrics. This will largely involve:
- Technical assessment of the offered products
- Financial evaluation based on cost-effectiveness and pricing structure
- Compliance with specified quality standards
Successful bidders will be notified through official communication channels.
Delivery Locations
The delivered software must be distributed to the specified locations as defined in the bid documents. Bidder must ensure timely delivery in accordance with agreed timelines with the Department of Military Affairs.
Contact Information
For inquiries or further clarification, bidders are encouraged to reach out to the Department of Military Affairs through the official communication channels provided in the tender documents.
Tender BOQ Items
5 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with legal standing and the capacity to deliver software. Bidders must have experience supplying similar technology solutions, alongside demonstrating financial stability.
Bidders must ensure that all offered software solutions adhere to the latest technical standards. This includes original licensing agreements, compatibility with government systems, and certification from vendors. Additionally, antivirus products must provide comprehensive coverage for three years.
Submissions must be made electronically, adhering to the guidelines outlined by the Department of Military Affairs. Required documents include a cover letter, technical proposal, financial proposal, and necessary certification to verify compliance with eligibility criteria.
Yes, the tender includes provisions that favor MSEs and startups, allowing them to earn additional evaluation points during the selection process. This initiative supports the growth and inclusion of smaller businesses in government procurements.
Performance security requirements are set to ensure that the contracted companies fulfill their obligations as agreed upon. Bidders should outline their performance assurances within their proposals, keeping in consideration the project’s scale and timelines.
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