Supply of Materials - Department of Military Affairs
FEVICOL SR 998,Leather cloth black,Plywood for general purpose MR-BB 3 ply,Sheet cellular 37mm thic
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Tender Title: Supply of Materials
Reference Number: 16ac5126a
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The objective of this tender is to procure high-quality materials required for military use. This includes FEVICOL SR 998, black leather cloth, plywood for general purpose MR-BB 3 ply, and sheet cellular materials which are 37mm thick. A total quantity of 28 units of specified materials is sought to meet the operational requirements of the Ministry of Defence.
Eligibility Criteria:
Bidders must be registered entities eligible to supply the specified materials. Only manufacturers or authorized dealers providing the stated products will be considered. Bidders may also need to demonstrate their experience in supplying similar items, alongside any relevant certifications.
Technical Requirements:
Bidders are required to adhere to strict technical specifications outlined for each material. The quality and specifications are expected to meet or exceed industry standards, ensuring durability and reliability in military applications. Proper documentation demonstrating compliance with these specifications is mandatory.
Financial Requirements:
Bidders are required to submit a detailed financial proposal, inclusive of pricing, taxes, and any additional costs. All financial documents must be clearly articulated, ensuring transparency in the costing of the offered materials.
Document Submission Details:
All documents must be submitted electronically via the prescribed procurement platform. Bidders should ensure that all required documentation, including technical offers and financial bids, are submitted before the deadline set by the Department of Military Affairs.
Special Provisions:
There may be benefits for Micro, Small, and Medium Enterprises (MSEs), with provisions that encourage participation from startups and local manufacturers. Preference will be given to those compliant with the 'Make in India' initiatives, fostering local sourcing and production.
Evaluation Process:
The evaluation of bids will follow a structured process that includes a review of both technical and financial submissions. Compliance with eligibility criteria, quality standards, and value for money will dictate selection. The notification of results will be communicated to all bidders after the evaluation is concluded.
Delivery Locations:
Successful bidders will be required to deliver materials to specified military locations as determined by the Ministry of Defence. Details of these locations will be confirmed upon acceptance of the bid.
Contact Information:
For further inquiries regarding this tender, bidders may reach out to the official contact channels provided within the invitation documents.
This tender aims to ensure that the Ministry of Defence is equipped with the best materials required for operational needs while fostering local enterprise participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include registration as a legal entity capable of offering the specified materials. Bidders must demonstrate their expertise in supplying similar items, along with compliance to necessary quality standards. This may include providing previous work references, pertinent certifications, and documents that validate the legitimacy of their business operations.
Bidders must provide relevant certifications validating the quality and safety standards for the products submitted. Certificates may include ISO, BIS, or equivalents that ensure the materials meet military specifications. Additionally, bidders should ensure documentation reflects adherence to all compliance codes relevant to manufacturing and safety.
The registration process involves creating an account on the relevant procurement platform managed by the Ministry of Defence. Once registered, bidders will be able to access the tender documents, submit their proposals, and follow up on the status of their submission. It is essential to ensure all required information is correctly provided during registration to facilitate smooth processing.
The accepted document formats for submissions typically include PDF, Word, and Excel formats. Bidders should ensure that all documents are clearly labeled and organized, facilitating efficient evaluation by the reviewing authority. Following guidelines for file size and naming conventions is also crucial to ensure acceptance without issues.
Bidders should clarify the payment terms upon winning the contract, which often includes milestone payments based on delivery stages. Additionally, a performance security may be required, typically ranging from 5% - 10% of the contract value, to ensure fulfillment of the contract obligations and compliance with delivery schedules.
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