Department of Military Affairs Tender by Indian Army (GEM/2025/B/6169335)
Refined Sunflower Oil (V3) (Defence),Refined Mustard Oil (V3) (Defence)
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Tender Title: Tender for Supply of Refined Oils
Reference Number: GEM/2025/B/6169335
Issuing Authority
This tender is issued by the Department of Military Affairs, under the Ministry of Defence. This authority is responsible for the procurement of essential goods and services needed to support defense operations and ensure the smooth functioning of military activities.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 4600 units of Refined Sunflower Oil (V3) and Refined Mustard Oil (V3) for defense purposes. The selected supplier will provide high-quality edible oils that meet stringent specifications needed for military use, thus contributing to the nutrition and welfare of personnel.
Eligibility Criteria
Eligible bidders must meet predefined criteria, which generally include:
- Being a legally registered entity with the relevant statutory authorities.
- Having a proven track record in supplying edible oils.
- Previous experience working with governmental or defense sectors is preferred but not mandatory.
Technical Requirements
Bidders must comply with specific technical standards related to edible oils, including:
- Certification of oil quality in accordance with relevant food safety regulations.
- Ensuring the oil is free from contaminants and meets both nutritional and safety standards.
Financial Requirements
Bidders must provide a detailed financial proposal outlining the following:
- Cost per unit of refined oils.
- Any applicable taxes and duties.
- Overall project cost for the total quantity required.
Document Submission Details
Bidders need to submit all required documents electronically through the designated procurement portal. The submission should include:
- Bid proposal.
- Technical parameters.
- Financial bid.
- Certificates of eligibility and compliance.
Special Provisions
The tender includes beneficial provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government contracts. This includes relaxed eligibility criteria and specific advantages during the evaluation process.
Evaluation Process
The evaluation of bids will follow a transparent process focusing on both the technical and financial aspects to ensure the selection of the most capable supplier. Compliance with quality standards and pricing will be pivotal in the overall assessment.
Delivery Locations
The delivery of the refined oils will be required at specified military bases and camps across the country. Accurate logistical plans must be outlined by the bidders in their submissions.
Contact Information
Details on how to reach the issuing authority for further clarifications will be provided in the tender documents. Bidders are encouraged to use the official communication channels for any inquiries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered business entity under relevant statutory authorities. Interested bidders must demonstrate prior experience in supplying edible oils and preferably have a record in transactions with governmental or defense sectors. Compliance with all local regulations and standards is mandatory for participation.
Bidders must present necessary certificates that reflect compliance with food safety standards. This typically includes certificates of quality for edible oils, such as FSSAI (Food Safety and Standards Authority of India) registration. Additional certifications communicating the quality of oil and its source may also be needed.
To participate in this tender, bidders need to register on the designated procurement portal. This registration process generally involves creating an account, submitting company details, and providing necessary documents for eligibility verification. Manuals and guidelines for the registration will typically be available on the portal.
Bidders should submit documents in commonly accepted formats such as PDF, DOCX, or XLSX. Each document must be clear and legible, ensuring that all required information for eligibility, technical specifications, and financial bids are properly included. Check the tender documents for specific format requirements.
In this tender, payment terms may follow standard government protocols which involve payments upon successful delivery and inspection. The performance security requirements often demand a guarantee delivered by selected bidders, usually in the form of a bank guarantee or performance bond, ensuring compliance with the contract terms. Detailed terms regarding payment structure and performance security should be outlined in the tender documentation.
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