Tender Title: Patients Condiment Apr to Sept 2025

Tender Reference Number: e6bfeb10

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The Patients Condiment tender is aimed at procuring essential spices and condiments, including Red chilli (Lal Mirchi), Garlic, Turmeric (Haldi), Tamarind (Emali), Coriander (Dhaniya), Cumin Seed (Zeera), Mustard (Sarsow), Cardamom (Large), Black Pepper, and Clove. The scope of work includes the procurement of a total quantity of 206 units intended for use by military establishments. The primary objective is to provide high-quality condiments that meet specific nutritional and culinary standards for personnel.

Scope of Work and Objectives

The selected vendor will be responsible for the supply and delivery of various condiments as tendered. Each type of condiment must adhere to strict adherence to quality and safety standards, ensuring that they remain fit for consumption and can withstand the logistical demands of military operations.

Eligibility Criteria

To qualify for this tender, bidders must meet the following criteria:

• Must be a registered entity with the appropriate licenses to operate.
• Should have a proven track record of supplying food products, especially condiments, to government or military entities.
• Compliance with any relevant food safety and health regulations is mandatory.

Technical Requirements

Bidders must provide documentation confirming compliance with ISO standards for food safety, including specifications and quality benchmarks related to spice procurement and processing. All condiments must be sourced from approved suppliers, and adequate testing must be conducted to ensure products meet the quality expected by the military.

Financial Requirements

Potential vendors are required to submit financial statements that demonstrate their stability and capability to fulfill the terms of the tender. Bidders must also present competitive pricing structures that include either fixed pricing or variable based upon market rates.

Document Submission Details

All required documents, including bids, certificates, and compliance documentation, should be submitted in electronic format through the designated government portal prior to the specified deadline. Proper formatting and organization of documents are crucial for timely evaluation.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate, and provisions may exist for startups looking to enter into supply agreements with the government. Bidders representing these categories may receive certain advantages during evaluation, ensuring a level playing field.

Evaluation Process

The tender will undergo an evaluation process focusing on the technical qualifications of the bidders, compliance with submission requirements, financial viability, and pricing competitiveness. Vendors submitting bids that accurately fulfill all criteria will proceed to a final selection round.

Delivery Locations

The delivery of all contractually agreed-upon condiments must occur at specified military facilities as designated by the issuing department. Timeliness and adherence to delivery schedules will be critically assessed during the evaluation phase.

Contact Information

For any inquiries regarding the tender, please consult the official Department of Military Affairs contact points available on the government's procurement portal.