Digital Embroidery (Kadhai) Machine - 33f03291

The Digital Embroidery (Kadhai) Machine tender, referenced as 33f03291, is issued by the Department of Military Affairs under the Ministry of Defence. This tender aims to procure high-quality digital embroidery machines, also known as Kadhai machines, for the enhancement of military apparel production and design.

Scope of Work and Objectives

The main objective of this tender is to obtain state-of-the-art Digital Embroidery Machines that meet the technical specifications required for producing detailed embroidery designs with precision and efficiency. The machines should be capable of handling various types of fabrics and should offer versatility in design applications. Prospective bidders are encouraged to present solutions that include innovative technology, energy efficiency, and user-friendly interfaces to improve the overall production process.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• The bidding entity must be a registered company with a valid business license.
• It should demonstrate prior experience in the manufacturing and supply of Digital Embroidery Machines or similar equipment.
• Compliance with relevant quality management systems is essential.
• Bidders must provide proof of financial stability and capacity to complete the contract.

Technical Requirements

Bidders must adhere to specific technical requirements for the Digital Embroidery Machine:

• Machines should have a minimum of X number of needles and a sewing speed of at least Y stitches per minute.
• The software must support commonly used design file formats.
• The machine should feature advanced capabilities such as USB connectivity and an intuitive touchscreen interface.
• Details about warranty, servicing, and spare parts availability must be included as part of the submission.

Financial Requirements

Bidders must provide a comprehensive financial proposal that includes:

• The total cost of the Digital Embroidery Machines, including all associated taxes and charges.
• Options for maintenance contracts and potential add-ons.
• Payment terms which will be discussed further in the negotiation phase after selection.

Document Submission Details

All documents must be submitted in the acceptable formats, including but not limited to PDF and Word documents. It is critical that all proposals are submitted electronically through the designated portal before the specified deadline.

Special Provisions

This tender also includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups. Such entities may be eligible for certain benefits as outlined in the procurement policy. Bidders should demonstrate how they qualify as MSEs or startups to avail of these incentives.

Evaluation Process

The evaluation of bids will follow a structured process:

• Initial screening for compliance with eligibility criteria.
• Detailed assessment of technical specifications and the financial proposal.
• Bidders may be invited for presentations or demonstrations depending on submissions.

Delivery Locations

Successful bidders will be required to deliver the Digital Embroidery Machines to specified military locations. The exact delivery addresses will be provided upon contract finalization.

Contact Information

For further inquiries related to the tender, bidders are encouraged to reach out through the official communication channels provided in the tender document. Personal visits or informal communication are discouraged to maintain a professional bid process.