Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6141090)
AIR CONDITIONER RECOVERY MACHINE
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Tender Title: Procurement of Air Conditioner Recovery Machine
Reference Number: GEM/2025/B/6141090
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to procure Air Conditioner Recovery Machines that are essential for the maintenance and servicing of air conditioning systems. The recovery machines shall be utilized in repair shops and service centers under the auspices of the Department of Military Affairs. This procurement seeks to enhance operational efficiency while ensuring compliance with environmental regulations regarding refrigerant recovery.
Eligibility Criteria
To qualify for this tender, bidders must fulfill the following eligibility requirements:
- Registration as a legal entity in the relevant business domain.
- Possession of the necessary licenses and certifications to supply air conditioning equipment.
- Financial stability to support the contract.
Technical Requirements
Bidders must comply with the outlined technical specifications:
- Equipment capacity: Must handle a specified refrigerant type, with an emphasis on energy efficiency.
- Compliance with recognized quality standards for refrigeration and environmental safety.
- Documentation demonstrating adherence to the testing criteria as well as warranties and maintenance support.
Financial Requirements
All bidders are required to submit financial statements that reflect their current fiscal health. Moreover, to participate in this tender, an Earnest Money Deposit (EMD) must be included, guaranteeing the bid's validity. Successful bidders will also need to meet performance security requirements as per standard practices within the procurement process.
Document Submission Details
Bidders must submit their proposals via the designated electronic portal. All necessary documentation, including technical and financial proposals, must be uploaded in the accepted formats.
Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs), providing them with opportunities to participate and gain from government contracts. Startups are also encouraged to submit their bids under this tender as part of the initiative to promote innovation within the sector.
Evaluation Process
Bids will be evaluated based on the prescribed evaluation criteria, which may include price competitiveness, compliance with technical specifications, and prior experience. The department will select the most advantageous bid that meets all requirements and provides value.
Delivery Locations
The delivery of the Air Conditioner Recovery Machines will be expected at specified locations designated by the Department of Military Affairs. The precise locations will be communicated to the winning bidder following contract award.
Contact Information
For further inquiries or clarification regarding this tender, interested parties may contact the Department of Military Affairs. All communications must comply with the established protocols for inquiries to ensure transparency and fairness throughout the process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the relevant sector, possessing applicable licenses, and ensuring financial stability to accept potential contract obligations. Bidders must showcase their ability to deliver high-quality equipment that meets the specifications outlined in the tender documentation.
Bidders must provide necessary certificates demonstrating compliance with quality standards for refrigeration systems, environmental safety regulations, and the capability to handle the refrigerants as specified in the technical requirements. All documentation should clearly establish eligibility and capacity for maintaining equipment standards.
The submission process requires bidders to upload their proposals electronically through the specific platform designated for tender submissions. Each bid must include technical and financial documents in the accepted document formats to ensure compliance and facilitate easy evaluation by the awarding authority.
The Earnest Money Deposit (EMD) acts as a financial guarantee that the bidder is serious about their offer. The EMD will be returned once the bidding process concludes and will be forfeited if a selected bidder fails to fulfill the terms of the contract as defined by the department. Understanding this aspect is crucial for participating bidders.
Micro, Small, and Medium Enterprises (MSEs) can obtain significant benefits when participating in this tender. They are encouraged to apply and may receive preferential treatment in the evaluation process. This initiative aligns with government efforts to promote local industries while ensuring compliance with ‘Make in India’ policies, thereby supporting domestic products and innovations.
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