Supply of Fuel Filters and Related Components

Fuel Main Filter Cartridge,Fuel Filter ASLV,Fuel Filter ASLV,Oil Filter cartridge,Filter Assy Air O

Goods
Qty:8

Tender Timeline

Tender Issue
June 7, 2025 at 11:24 AM

Tender Title: Supply of Fuel Filters and Related Components

Reference Number: f6e738e0

The Department of Military Affairs, under the Ministry of Defence, is inviting bids for the supply of critical fuel filter components essential for equipment maintenance and operational efficiency. This tender encompasses various fuel and oil filter products including the Fuel Main Filter Cartridge, Fuel Filter ASLV, Oil Filter Cartridge, and Filter Assembly Air. The primary objective is to procure high-quality components that ensure maximum performance and reliability in military applications.

Scope of Work

The successful vendor will be required to supply:

  • Fuel Main Filter Cartridge
  • Fuel Filter ASLV
  • Oil Filter Cartridge
  • Filter Assembly Air

The total quantity for these items is eight units, which are required to satisfy the operational readiness of military equipment.

Eligibility Criteria

Participants must meet the following eligibility requirements to submit their bids:

  • Must be a registered entity with valid certifications.
  • Demonstrable experience in supplying similar products.
  • Compliance with all regulatory and safety standards relevant to military applications.

Technical Requirements

Bidders must ensure that all supplied products meet stringent technical specifications:

  • All components should conform to military-grade quality standards.
  • Detailed product data sheets, specification sheets, and compliance documentation must accompany bids.
  • Products should be tested and certified for performance under rigorous conditions.

Financial Requirements

Bidders are required to demonstrate financial stability and capacity to fulfill the contract. This includes providing:

  • Recent financial statements.
  • Proof of ability to deliver products within specified timelines while adhering to budgetary constraints.

Document Submission Details

Bids must be submitted in electronic format through the designated online procurement platform. All requisite documents, including technical and financial proposals, must be uploaded before the deadline.

Special Provisions

This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusive participation in government procurement processes. Bidders should refer to the tender document for detailed provisions regarding these benefits.

Evaluation Process

The evaluation of bids will be conducted based on:

  • Compliance with eligibility and technical requirements.
  • Pricing structure and value proposition.
  • Quality and reliability of supplied products.

Delivery Locations

Products must be delivered to the stipulated military sites as outlined in the procurement documentation. Vendors will be provided with detailed delivery locations upon contract award.

Contact Information

For inquiries or further clarification on this tender, please refer to the official contact details provided in the tender documentation.

Tender BOQ Items

6 Items
1.

Fuel Main Filter Cartridge

ARMADO

Qty:2
Unit:nos
20
2.

Fuel Filter ASLV

ARMADO

Qty:2
Unit:nos
20
3.

Fuel Filter ASLV

ARMADO

Qty:1
Unit:nos
20
4.

Oil Filter cartridge

ARMADO

Qty:1
Unit:nos
20
5.

Filter Assy Air OBROUND

ARMADO

Qty:1
Unit:nos
20
6.

Parking Brake Cable Assy

ARMADO

Qty:1
Unit:nos
20

General Information

Item Category
Fuel Main Filter Cartridge , Fuel Filter ASLV , Oil Filter cartridge , Filter Assy Air OBROUND , Parking Brake Cable Assy
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

Bid Offer Validity
15 (Days)
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7940028.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for participating in this tender include being a registered entity with appropriate certifications, proven experience in supply provisions, and compliance with military standards. Vendors must ensure that they adhere to regulatory requirements for supply chain robustness and quality guarantee.

Bidders must submit valid registration certificates, quality management certifications (e.g., ISO 9001), and any relevant regulatory compliance documents that demonstrate their capacity to meet military specifications for filter components. These certifications are crucial in establishing the vendor’s credentials and compliance with quality standards.

To register for this tender, suppliers need to complete the online vendor registration process on the designated procurement portal. This includes submitting all relevant documentation, including organizational details, financial statements, and quality certifications, before the specified deadline.

Yes, successful bidders will be required to furnish a performance security, typically a percentage of the contract value. This security protects the interests of the department and guarantees compliance with contract terms, ensuring timely and quality delivery of products.

Payment terms will be negotiated with the awarded vendor, typically involving milestone-based payments linked to delivery and acceptance of the products. Vendors should be prepared to present an invoice upon successful delivery and compliance with quality checks, as per the agreed contract conditions.

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