Overview

Tender Title:

HP Envy and Samsung Galaxy Book Laptop Supply

Reference Number:

12d83b3de

Issuing Authority:

Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The tender aims to procure a specific quantity of laptops, including models from HP and Samsung, to fulfill the technological needs of the Ministry of Defence. The key focus is on high-performance laptops suitable for operational use within military and defense sectors. The laptops specified in this tender include:

• HP Envy x 360 14 Inch (14-fc0106TU) with 16 GB RAM and 512 GB SSD
• HP 440 G11 14 Inch with 16 GB RAM and 1TB SSD
• Samsung Galaxy Book 4 Pro 14 Inch with 16 GB RAM and 512 GB SSD

The awarded bidder will be responsible for the timely delivery and adherence to the technical specifications outlined.

Eligibility Criteria

To qualify for this tender, bidders must meet the following conditions:

• Must be a legally registered entity capable of bidding for government contracts.
• Must provide proof of prior experience in supplying technological products of similar nature.
• Certification as a supplier or manufacturer of the requested laptop models is essential.

Technical Requirements

Bidders are required to adhere to the following technical specifications:

• The laptops should operate on the latest software versions and maintain compatibility with military-grade applications.
• Compliance with security standards as specified by the Ministry of Defence.
• Detailed specifications listed in the bid documents must be met for each laptop model.

Financial Requirements

Bidders are expected to provide:

• A complete breakdown of costs associated with each laptop model being offered.
• A detailed proposal including payment terms, pricing structure, and any escalation clauses.

Document Submission Details

All procurement documents should be submitted electronically via the GEM portal before the stipulated deadline. Mandatory documents include:

• Technical Bid
• Financial Bid
• Eligibility proof
• Compliance certificates relating to technical and financial aspects

Special Provisions

The Ministry of Defence encourages participation from Micro, Small, and Medium Enterprises (MSEs). Bidders qualifying as startups may be eligible for specific concessions aimed at enhancing competitive participation.

Evaluation Process

The evaluation will consist of:

• Initial assessment of eligibility based on documentation submitted.
• Technical evaluation of bids based on compliance with specifications.
• Financial evaluation to determine cost-effectiveness.

Delivery Locations

Successful bidders will be required to deliver the laptops to designated military installations as specified in the technical documents.

Contact Information

Please refer to the GEM portal for any queries and additional clarification. Direct email or phone contacts are not provided in this tender documentation.