Tender Title: Spare Parts Acquisition

Tender Reference Number: 34daef44
Issuing Authority: Department of Military Affairs, Ministry of Defence

The spare parts acquisition tender is issued by the Department of Military Affairs under the Ministry of Defence. The objective of this tender is to procure a variety of essential spare parts to support military vehicles and equipment. This encompasses components such as fuel filters, oil filters, air filters, hydraulic filters, steering filters, and additional implements necessary for maintenance and operational readiness.

Scope of Work and Objectives

This tender aims to ensure that the Armed Forces have uninterrupted access to high-quality spare parts. The successful vendor will provide a total quantity of 74 line items which may include, but are not limited to, inertia brake assemblies, final drive oil seals, adjustable wrenches, and cables for tacho hour meters. The scope of work also necessitates adherence to stringent quality controls and ensures timely delivery to various military locations.

Eligibility Criteria

To participate in this tender, vendors must meet specific eligibility requirements. These include:

• Being a registered business entity in accordance with local procurement laws.
• Demonstration of previous experience in supplying similar spare parts within defined timeframes.
• Compliance with national regulations and standards pertaining to military supplies.

Technical Requirements

Participants must provide products that meet specific technical specifications outlined in the tender documentation. All spare parts need to be manufactured in compliance with quality standards and should pass stringent testing criteria to ensure functionality and safety.

Financial Requirements

Vendors are required to submit a detailed financial proposal. This includes a complete breakdown of costs associated with each item and an explanation of any applicable taxes. The transparency of this financial proposal will be crucial in the evaluation process.

Document Submission Details

All interested parties must prepare and submit their proposals through the designated online portal. Submission must include:

• Completed bid forms.
• Technical specifications documents.
• Evidence of eligibility (certificates of registration, previous experience, etc.).
  Deadlines and technical details will be outlined in the online submission portal.

Special Provisions

The tender has provisions beneficial to Micro, Small, and Medium Enterprises (MSEs). MSEs will receive relaxation in financial criteria, allowing them better access to government contracts. Additionally, there are startup benefits included to encourage new businesses to participate in this procurement process.

Evaluation Process

All submissions will undergo a detailed evaluation process where proposals will be assessed based on quality, financial competitiveness, and compliance to technical specifications. A two-part scoring system will be used: one for the technical compliance and the other for financial evaluation based on the pricing submitted.

Delivery Locations

The delivery of spare parts will be required at various military bases across the country. Successful bidders must demonstrate capability for timely logistics and distribution, ensuring that items reach their destinations without delay.

Contact Information

For inquiries regarding this tender, interested parties are encouraged to reach out through the official channels provided within the tender documents.