Tender Title: MT SPARES

Reference Number: GEM/2025/B/6169024

Issuing Authority: Department of Military Affairs, Ministry of Defence

The Tender for MT SPARES is initiated by the Department of Military Affairs under the Ministry of Defence. This tender aims to procure critical spare parts essential for military vehicles, specifically targeting components compatible with HERO HONDA and TATA vehicles. The scope of work encompasses the supply of various spare parts including brake shoes, carburetor assemblies, flywheel rings, bearings, and other essential components, with a total quantity of 15 items outlined in the tender documentation.

Objectives

The primary objective of this tender is to ensure a continuous supply of high-quality spare parts that adhere to military standards to support the operational readiness of military machinery. The successful bidders will be responsible for supplying components that meet stringent quality requirements and technical specifications aligned with military standards.

Eligibility Criteria

To be eligible for participation in this tender, bidders must fulfill certain criteria. These include being registered entities, having relevant experience in the supply of automotive spare parts, and possessing the necessary certifications mandated by the Ministry of Defence. Bidders must demonstrate compliance with procurement regulations applicable to the defense sector.

Technical Requirements

The technical requirements stipulate that all offered components must conform to the defined specifications and quality standards set by the Department of Military Affairs. Each part must be manufactured according to established protocols, and bidders are encouraged to provide detailed documentation evidencing compliance with international quality standards.

Financial Requirements

Bidders are required to submit a financial bid alongside their technical proposal. The financial aspect of the bid must clearly outline pricing, including any applicable taxes and charges. Additionally, participating vendors might need to provide evidence of financial stability through certified financial statements or bank guarantees.

Document Submission Details

All tenders must be submitted electronically via the designated online portal. Bidders are required to upload their proposals in the accepted formats as specified in the tender documents. Complete documentation must be submitted before the stipulated deadline to ensure consideration for the tender.

Special Provisions

To support Micro, Small, and Medium Enterprises (MSEs) and startups, the government encourages participation from these sectors by offering benefits such as price preference and exemptions from certain eligibility conditions. This initiative aims to enhance the competitiveness of smaller entities in the defense contracting arena.

Evaluation Process

The evaluation of bids will be conducted based on a two-tiered assessment approach. Initially, the technical qualifications of bidders will be rigorously examined. Only those who meet the technical specifications will have their financial bids opened. The final selection will consider both quality and cost-effectiveness, ensuring the selection of reliable suppliers.

Delivery Locations

The delivery of the supplied spare parts will be required at specified military logistics locations. Upon successful contract award, the exact delivery points will be shared with the winning bidders.

Contact Information

For queries related to this tender, participants may contact the Department of Military Affairs via the contact details provided on the official tender portal.

This tender invites competent suppliers to participate in this essential procurement process, contributing to the operational longevity of military vehicles through quality spares.