Department of Military Affairs Tender by Indian Army (GEM/2025/B/6173473)
OIL FILTER,FUEL FILTER,FUEL WATER SEPRATOR,AIR FILTER,BRAKE SHOE,KIT PAD ASSY FRONT,HAND BRAKE CABL
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Tender Title: SPARES
Reference Number: GEM/2025/B/6173473
Issuing Authority: Department of Military Affairs, Ministry of Defence
The SPARES tender issued by the Department of Military Affairs under the Ministry of Defence focuses on the procurement of essential components including oil filters, fuel filters, fuel water separators, air filters, brake shoes, kit pad assembly front, hand brake cables, AC belts, wiper blades, thermostat valves, and coolant hose pipes. This tender invites suppliers to provide these items to ensure the operational readiness of military assets.
Scope of Work and Objectives
The primary objective of this tender is to acquire quality spare parts that meet the specified technical requirements and are essential for the maintenance and functioning of military vehicles and equipment. The total quantity required is 52 units, indicating a significant demand for reliable suppliers capable of providing these components in a timely and efficient manner.
Eligibility Criteria
To qualify for participation, bidders must be registered entities with the appropriate licensing to supply automotive spare parts. Companies must demonstrate experience in supplying similar products to government or military agencies. Compliance with statutory requirements and a valid certification of quality standards are necessary.
Technical Requirements
Bidders must ensure that all offered products adhere to applicable quality standards and technical specifications as set forth in the tender documentation. Items must be compatible with existing military systems and must undergo thorough testing to verify compliance with operational standards.
Financial Requirements
Bidders must provide a detailed financial proposal, outlining the costs for each item, including any applicable taxes and shipping fees. An Earnest Money Deposit (EMD) may be required to participate in this tender.
Document Submission Details
Bidders are required to submit their proposals electronically, including all mandatory documents such as product specifications, compliance certificates, and financial quotes. Submission should occur via the designated portal as specified by the issuing authority.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits for these entities may include a simplified evaluation process and potential access to shorter payment timelines aimed at promoting local businesses.
Evaluation Process
The evaluation of bids will be conducted based on several criteria including quality compliance, pricing, delivery timelines, and the supplier’s experience and credentials. The selection process may prioritize bids from MSEs and startups, aligning with government policies to support local economic growth.
Delivery Locations
Successful bidders will be required to ship spare parts to designated military locations across the country, ensuring timely delivery to maintain military operational efficiency.
Contact Information
For specific inquiries regarding this tender, participants may reach out to the Department of Military Affairs through the designated communication channels specified in the tender documents.
This tender highlights the government's commitment to maintaining a high level of preparedness and operational capability for its military services by ensuring the procurement of high-quality spare parts. Suppliers with the capability to meet the outlined requirements are strongly encouraged to apply.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Past Performance
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for prospective bidders involve being a registered entity with the appropriate licenses to supply automotive spare parts. Companies must provide documentation demonstrating prior experience in delivering similar products, particularly to government or military institutions. They also need to comply with all legal and regulatory standards while possessing valid quality certifications.
Suppliers must ensure that all spare parts conform to verified quality standards. Each product should meet the technical specifications outlined in the tender documentation, which may include certifications indicating compliance with industry standards. Adherence to these specifications is crucial for approval during evaluations.
During the registration process, bidders are expected to submit various documents including their business registration certificates, relevant licenses, quality compliance certificates, and a financial proposal. Additionally, specific product technical specifications might need to be included as part of the submission package.
The Earnest Money Deposit (EMD) must be submitted as specified in the tender guidelines. It is typically a small percentage of the total contract value intended to demonstrate the seriousness of the bidder. Failure to include the EMD could result in disqualification from the tender process.
Yes, this tender incorporates special provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. These entities may enjoy benefits such as simplified evaluation criteria and enhanced payment terms aimed at fostering local economic development and ensuring stronger participation from emerging businesses.
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