Tender Title: High End Laptop - Notebook
Tender Reference Number: GEM/2025/B/6133739
The Department of Military Affairs under the Ministry of Defence is inviting bids for the procurement of High End Laptops - Notebooks. This tender focuses on acquiring high-quality laptop notebooks essential for the operational and administrative requirements of the department. The total quantity required for this procurement is 19 units.
Scope of Work and Objectives
The main objective of this tender is to source advanced high-end laptops that meet the technical specifications outlined by the Ministry of Defence. These devices will support various defense operations and facilitate efficient workflow for military personnel. Vendors are expected to fulfill the requirements while ensuring compliance with quality and performance benchmarks.
Eligibility Criteria
To qualify for participation, bidders must adhere to specific eligibility criteria:
- Bidders should be registered suppliers with valid certification licenses.
- A proven track record of supplying high-end computing equipment to government entities will be beneficial.
- Compliance with applicable laws, including procurement regulations, is mandatory.
Technical Requirements
Bidders must provide laptops that meet the minimum technical standards. These requirements typically include:
- High processing speeds with up-to-date processors.
- Sufficient RAM and storage capabilities.
- High-resolution display screens.
- Compatibility with military-grade security software.
Financial Requirements
Financial proposals should be submitted including pricing breakdowns, warranties, and after-sales service commitments. Bid prices should reflect value for money while adhering to public sector procurement policies.
Document Submission Details
Documents necessary for submission should include:
- Technical proposals addressing the specifications.
- Bidder’s financial proposal in a sealed envelope.
- All required certification and qualification documents. Bids must be submitted through the designated electronic portal as per the outlined guidelines.
Special Provisions
The tender provides specific benefits for Micro, Small, and Medium Enterprises (MSEs). These businesses may enjoy relaxed eligibility criteria and may have higher evaluation scores in financial aspects if they meet technical requirements.
Evaluation Process
The evaluation of bids will be systematic, analyzing both technical competencies and financial viability. Notably:
- Technical proposals will be given priority in the evaluation.
- Pricing will be considered after qualifying bids pass the technical assessment.
Delivery Locations
Delivery locations will be specified upon contract award, and bidders should prepare for effective logistics management to ensure timely delivery to the designated sites.
Contact Information
For any queries regarding this tender, the Procurement Office of the Department of Military Affairs will provide assistance. It is recommended that vendors stay informed regarding any updates or changes related to the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid certifications. Additionally, bidders must demonstrate their ability to supply high-end laptops to government entities and comply with applicable laws and procurement regulations. The emphasis is placed on having a proven track record in the relevant sector, which is crucial for qualifying to submit a bid for this tender.
Bidders need to adhere to specific technical specifications that include high processing speeds with advanced processors, adequate RAM, significant storage capacity, and high-resolution displays. Moreover, compatibility with military-grade security software is mandatory to meet the operational needs of the Ministry of Defence.
As part of the submission process, bidders are often required to submit an Earnest Money Deposit (EMD) to secure their bid. This deposit ensures that only serious bidders participate. The amount will typically be specified in the tender document and should be submitted alongside all other required documents in the designated format to ensure compliance with tender conditions.
The submission methods for this tender require that all documentation be uploaded through the designated electronic portal. Bidders should ensure that they follow the submission guidelines provided in the tender documentation to avoid disqualification. Key timelines will also be highlighted there, guiding submission processes effectively.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs) participating in this tender. MSEs can leverage relaxed eligibility criteria and may receive better evaluation scores for their financial proposals, provided they meet the necessary technical requirements. Additionally, policies supporting ‘Make in India’ and local content rules favor indigenous suppliers, enabling MSEs to participate more prominently in government procurements.
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