Tender Title: Calibration Services

Reference Number: GEM/2025/B/6156769
Issuing Authority/Department: Ministry of Defence, Department of Military Affairs

The Calibration Services tender aims to secure annual calibration of standard equipment held at the calibration lab as per the Statement of Work (SoW). This service is essential for maintaining the accuracy and reliability of instruments used across various defense operations. The successful bidder will be responsible for providing comprehensive calibration services that meet the stringent standards set forth by the Ministry of Defence.

Scope of Work and Objectives

The primary objective of this tender is to ensure that all standard equipment utilized at the calibration lab is calibrated accurately and timely. This includes:

• Conducting annual calibration of the listed instruments.
• Maintaining meticulous records of calibration activities.
• Implementing preventive maintenance procedures to prevent equipment downtime. Through this initiative, the Ministry of Defence aims to enhance operational efficiency and ensure compliance with national and international quality standards.

Eligibility Criteria

To participate in this tender, bidders must meet the following eligibility requirements:

• Establishment as a legal entity with necessary registration and licensing.
• Proven track record in providing calibration services, especially for governmental or defense organizations.
• Financial soundness, demonstrating the capability to handle all operational risks associated with the scope of work.

Technical Requirements

Bidders must comply with specified technical requirements which include:

• Adherence to calibration protocols and procedures that align with national and international standards.
• Possession of certified personnel experienced in calibration processes.
• Capability to provide calibration certificates as per the required standards after service completion.

Financial Requirements

Bidders are required to submit their financial proposals that must include:

• A detailed breakdown of costs associated with the calibration services.
• Compliance with payment terms outlined in the tender documentation.
• Payment modalities, including timelines for invoicing and payment receipt.

Document Submission Details

All tender submissions must be made electronically through the designated portal. Required documentation may include:

• Bidder registration documents.
• Detailed proposals that encapsulate the bidders’ understanding of the scope of work.
• Proof of previous successful projects and client testimonials.

Special Provisions

This tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging them to partake in government tenders. Such provisions aim to foster innovation and local development by providing a level playing field in public procurement.

Evaluation Process

The evaluation process will consider:

• Compliance with eligibility and technical specifications.
• Pricing and cost competitiveness.
• Quality of service as evaluated through client feedback and previous performance metrics.

Delivery Locations

Calibration services will be required at various locations determined by the Department of Military Affairs. Bidders should ensure logistical capabilities for equipment transport and service execution at these sites.

Contact Information

For further inquiries regarding the tender, participants may refer to the official communication channels established by the issuing authority. It's recommended to check the tender portal for updated contact details and additional information.

This tender presents a vital opportunity for service providers in the calibration sector to support the operational readiness of the Ministry of Defence. By adhering to the outlined requirements, interested parties can contribute to an essential aspect of defense operations while furthering their business engagements.