Tender Title: Bus Hiring Service - Short Term - Outstation; 34-36; Non Deluxe (NDX); 290 Kms

Reference Number: GEM/2025/B/6151280

The Department of Military Affairs under the Ministry of Defence is inviting tenders for Bus Hiring Services on a short-term basis for outstation travel needs. The purpose of this tender is to secure reliable transportation services that meet the specifications outlined herein. The objective is to procure a total of 54 buses that are categorized under Non Deluxe (NDX) for trips covering up to 290 Kms.

Scope of Work and Objectives

The primary aim of this tender is to hire buses suitable for military personnel and authorized staff for travel outside their base areas. The selected vendors will be responsible for providing quality buses that ensure safety, comfort, and compliance with regulations. The services should include the provision of drivers trained in road safety and customer service.

Eligibility Criteria

Interested bidders must meet the following eligibility requirements:

• The bidder must be a duly registered entity.
• The bidder should have a proven track record of at least three years in providing bus transportation services.
• Compliance with local regulations governing vehicle operations and passenger transport.
• Bidders must demonstrate their ability to supply the required number of buses as specified in the tender.

Technical Requirements

The technical specifications for the buses include:

• Capacity for 34 to 36 passengers.
• Condition: Buses must be relatively new and well-maintained with valid road permits and insurance.
• Interior: Buses should have comfortable seating, appropriate ventilation, and emergency exits.
• Drivers: All drivers must have valid licenses and be familiar with safe driving practices.

Financial Requirements

Bidders must provide:

• A detailed financial bid including all relevant costs associated with the bus hiring services.
• Proof of financial stability to undertake the project, preferably through bank statements or independent audits.

Document Submission Details

Bids must be submitted electronically in the specified format as per the guidelines provided in the tender document. All submissions must include:

• The bid response document.
• Company profile and track record.
• Copies of all relevant certifications and registrations.

Special Provisions

For Micro, Small, and Medium Enterprises (MSEs) and startups, special considerations may apply that favor their participation in this tender. Bidders are encouraged to refer to the tender documentation for specific provisions and benefits available to these categories.

Evaluation Process

The submitted bids will undergo a comprehensive evaluation process, focusing on the following:

• Compliance with eligibility and technical requirements.
• Financial viability.
• Quality and condition of the vehicles offered.

Delivery Locations

The service will be required at multiple outstation locations as determined by the Department. Details of the trip routes and delivery locations will be communicated post-award of the tender.

Contact Information

While specific contact details have not been provided in the tender documentation, any inquiries related to this tender should be directed to the Department of Military Affairs through their official communication channels.

This tender provides an excellent opportunity for capable service providers to partner with the government in fulfilling critical transportation needs for military personnel. Potential bidders are urged to ensure compliance with all requirements and prepare thorough proposals to enhance their chances of success.