Tender Title and Reference Number

Tender Title: Custom Bid for Services - Special Repair for Replacement of BER Cooling Appliances at HQ SNC, CCDT
Reference Number: GEM/2025/B/6119904

Issuing Authority/Department

This tender is issued by the Department of Military Affairs, under the Ministry of Defence.

Scope of Work and Objectives

The primary objective of this tender is to solicit bids for the special repair and replacement of broken and economically unrepairable (BER) cooling appliances located at HQ SNC, CCDT and to provision air conditioning for the maternity ward (P159C) along with the EOD store room at the diving school Naval Base, Kochi. The successful bidder will be responsible for ensuring that all work meets the high standards required for operational continuity and personnel comfort.

Eligibility Criteria

Interested bidders must meet the following eligibility criteria to participate:

• Registered legal entity in India.
• Compliance with all relevant government regulations concerning service providers for military operations.
• Proven experience in managing similar projects within the last five years.

Technical Requirements

Bidders must demonstrate competence and adhere to specific technical requirements, including:

• Provision of qualified personnel and technicians with expertise in repairing and replacing cooling systems.
• Use of high-quality materials that conform to industry standards for safety and efficiency.
• Detailed strategy for repair and replacement services, including timelines and methods.

Financial Requirements

Bidders must fulfill certain financial requirements, which include:

• Providing a suitable Earnest Money Deposit (EMD) as specified in the tender documents.
• Submission of financial statements from the last three fiscal years to prove financial stability and capacity to undertake the project.

Document Submission Details

All proposals must be submitted digitally through the designated tender portal before the specified deadline. Each submission should include:

• Completed bid form.
• Technical and financial proposals.
• Relevant certifications and documentation evidencing eligibility and experience.

Special Provisions

This tender allows benefits for Micro, Small, and Medium Enterprises (MSEs) and startups through relaxation in tender criteria if they meet specific thresholds. Furthermore, compliance with the 'Make in India' initiative is encouraged.

Evaluation Process

All submissions will undergo a stringent evaluation process, assessing technical qualifications and financial bids. The criteria will include both qualitative and quantitative measures, ensuring that the selected bid offers the best value in terms of quality and pricing.

Delivery Locations

Work is to be executed primarily at:

• HQ SNC, CCDT, Kochi.
• EOD store room at the diving school, Naval Base, Kochi.

Contact Information

For any inquiries regarding this tender, businesses can consult the official contact channels made available in the tender portal.

Additional Information

Bidders should ensure compliance with the prescribed quality standards and relevant regulations in executing the work. Detailed terms, conditions, and instructions for completion of services are stated in the tender documents.

This tender presents an opportunity for qualified service providers to contribute to the operational effectiveness of military infrastructure through necessary repairs and enhancements in cooling technology.