Department of Military Affairs Tender by Hqids (GEM/2025/B/6014159)
Custom Bid for Services - Repair and Maintenance of PT Apparatus and Obstacle Course
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Tender Title: Custom Bid for Services - Repair and Maintenance of PT Apparatus and Obstacle Course
Tender Reference Number: GEM/2025/B/6014159
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives:
The primary objective of this tender is to engage a qualified service provider for the repair and maintenance of physical training (PT) apparatus and obstacle course equipment. The scope includes inspecting, servicing, and ensuring that all related equipment meets operational safety standards. The successful bidder will be responsible for delivering quality maintenance services that extend the operational lifespan of all equipment involved.
Eligibility Criteria:
To qualify for this tender, bidders must meet specific eligibility requirements including being a registered entity, demonstrating previous experience in similar services, and possessing necessary technical capabilities. Documentation proving compliance with relevant standards and certifications must be provided alongside the bid.
Technical Requirements:
Bidders must adhere to detailed technical specifications set forth in the tender documentation. This includes knowledge of repair techniques, familiarity with various types of PT apparatus, and adherence to quality standards in repair procedures to ensure that all repaired items are returned to full functionality.
Financial Requirements:
Bidders are required to submit a comprehensive cost proposal detailing all aspects of the service package offered. The financial requirements include acceptable pricing formats and clear breakdowns of costs associated with the various elements of the services provided.
Document Submission Details:
All bids must be submitted via the specified portal, following the required formatting guidelines. Supporting documents must be uploaded in the approved document formats. The submission must be complete to be considered for evaluation.
Special Provisions:
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. There are provisions aimed at enhancing participation from these businesses, promoting equitable procurement opportunities.
Evaluation Process:
The bids will undergo a thorough evaluation process based on predefined criteria including technical compliance, cost-effectiveness, and service delivery timelines. A transparent selection process has been established to ensure all qualifying bids are assessed fairly.
Delivery Locations:
The services are to be rendered at designated locations outlined in the tender documentation. Bidders are expected to factor in logistics and travel for effective service delivery in their proposals.
Contact Information:
For any clarifications or additional information, bidders are encouraged to reach out through the official communication channels outlined in the tender notice.
Additional Information:
Prospective bidders should closely review the tender documents for any potential amendments or further details regarding the project. All parties are urged to prepare their bids meticulously to maximize their chances of successful selection.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid business license, demonstrating prior experience in repair and maintenance of PT apparatus, and possessing technical expertise in the field. Bidders must also submit all necessary certifications and comply with the standards stipulated in the tender documentation to qualify for evaluation.
Bidders are required to present various certificates that demonstrate their compliance with industry standards and regulations. These may include safety certifications, quality management certifications, and any relevant industry-specific skills certifications. Failure to provide these will result in disqualification from the evaluation process.
All bids must be submitted electronically via the designated tender submission portal. Bidders are required to use the accepted document formats specified in the tender documentation. Submissions should be complete with all requisite supporting documents to ensure consideration during the evaluation phase.
Accepted payment terms will be outlined in the contract agreement post-award. Typically, terms may include an advance payment followed by milestone payments based on the completion of specific deliverables. It’s crucial for bidders to be familiar with standard practices to formulate their financial proposals accordingly.
Yes, the tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include relaxed eligibility criteria and additional support to enable these enterprises to participate equitably. Bidders are encouraged to reference the specific clauses within the tender documents for further clarification on MSE/startup benefits.
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