Tender Title: Kit and Assemblies Supply
Reference Number: GEM/2025/B/6174157
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The purpose of this tender is to procure various kits and assemblies essential for military vehicle maintenance and operations, which includes components vital for optimal vehicle performance. The items detailed in this tender include:
- Kit Pad Assembly Front
- Brake Rotor Brake Disc 4x4
- Assembly Shaft Universal Joint
- Front Fog Lamp LH/RH
- Additional assemblies such as Assy Water Valve, Assy Intake Hose, Coolant Pipe Hose, Clock Spring Assy, Gasket Elbow By Pass, and Mini Fuse 10A.
The objective is to ensure reliability of vehicles while enhancing functional capabilities through the procurement of high-quality components.
Eligibility Criteria
To be eligible for this tender, bidders must establish compliance with the following requirements:
- Must be a registered entity within the relevant industry or sector.
- Proven experience in providing similar goods or services, specifically in the defense or automotive sectors is advantageous.
- All bidders should have necessary certifications to supply automotive parts as required by regulatory authorities.
- Financial stability is to be demonstrated, with supporting documentation provided if requested.
Technical Requirements
The technical specifications of the products shall comply with industry standards and should be clearly mentioned in the submission documents. Components are expected to meet stringent quality standards to ensure safety and reliability.
Financial Requirements
Bidders must submit a detailed financial proposal including pricing, cost breakdown, and all applicable taxes. The final cost must reflect the potential total expenditure for fulfilling the contract. Payment terms will be elaborated upon contract award, ensuring clarity for both parties involved.
Document Submission Details
All required documentation must be submitted electronically by the indicated deadline. Bidders should ensure that all files meet the specified formats required by the Department of Military Affairs. Non-compliance with submission guidelines could lead to disqualification.
Documents typically include:
- Purchase proposal
- Technical specifications and compliance certificates
- Company registration details
- Financial statements
Special Provisions
The tender aims to bolster participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. Initiatives may include relaxed eligibility criteria and provisions to encourage innovation. Bidders are advised to state their classification as MSE/start-up in their submissions to avail of any potential benefits.
Evaluation Process
Upon submission, all bids will undergo a rigorous evaluation process, factoring in both technical and financial components. The evaluation will prioritize:
- Compliance with technical specifications and quality standards.
- Pricing and cost-effectiveness of the proposal.
- Track record and experience in relevant projects.
Notifications regarding outcomes will be communicated directly to the concerned bidders.
Delivery Locations
Provisions for delivery locations will be outlined in the individual contracts, based on the needs of the Department of Military Affairs. Bidders must indicate the logistics capacities and associated delivery timelines in their submissions.
Contact Information
For further inquiries, please refer to the official contact points provided with the tender documentation. Ensure to include detailed queries for prompt responses.
Important Note: All participating bidders must ensure that their submissions are complete and comprehensively fulfill the above criteria to maximize operational success during the evaluation process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity within the automotive or defense sectors, demonstrating prior experience supplying similar goods, and holding relevant certifications mandated for automotive suppliers. Financial stability must also be documented effectively, ensuring all bidders meet the threshold to qualify for further evaluation.
To comply with the tender specifications, bidders must furnish necessary certificates such as ISO certification for quality management, compliance with automotive safety standards, and any relevant local regulatory requirements. These certifications validate the capability of the bidder to deliver goods meeting the technical and safety standards set forth in the tender.
Documents must be submitted electronically in specified formats as outlined in the tender guidelines. Adherence to accepted document formats is crucial for the evaluation process. Bidders should ensure that all proposals, specifications, and certifications are compiled and submitted in the formats compatible with the submission platform.
All bidders are typically required to submit a performance security deposit as part of the tender conditions. This performance security serves as a financial guarantee to ensure adherence to the contract’s stipulations. Specific details about the amount and format of this security will be provided in the tender notice.
The tender has specific provisions to enhance participation from Micro, Small, and Medium Enterprises (MSEs) and start-ups. These may include relaxed eligibility criteria and dedicated programs that encourage innovation and local production. Bidders representing MSEs/start-ups must clearly outline their status in submissions to maximize these beneficial provisions.
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