Tender Title: Supply of Sharp Drum Unit and Accessories
Tender Reference Number: 16bac339f
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs invites bids for the supply of various critical equipment required by the ministry. This tender seeks qualified vendors to provide a range of components including, but not limited to, the Sharp Drum Unit with Drum, HP 436 Printer Developer Unit, HP 436 Printer Drum Unit, and Paper Pickup Rod Roller. Additionally, the tender encompasses supplies for EPSON Printer models 3150 and 3256. Vendors are expected to demonstrate their capability to meet the rigorous standards set forth by the ministry.
Scope of Work and Objectives
The primary objective of this tender is to procure high-quality printer components which are essential for the operational efficiency of the Department of Military Affairs. The scope of work includes:
- Supply of 6 units of various drum and printer components as specified.
- Ensuring that all products supplied meet the required technical and quality specifications.
- Adherence to agreed upon delivery timelines and contract terms.
Eligibility Criteria
To be eligible, bidders must ensure that they comply with the following requirements:
- Registration as a legal entity with relevant business licenses.
- Proven experience in supplying printer parts and accessories.
- Submission of requisite certifications demonstrating compliance with industry standards.
Technical Requirements
Bid submissions must include technical specifications for each item proposed, demonstrating compatibility with existing systems. This includes:
- Detailed product descriptions including dimensions, weight, and compatibility notes.
- Assurance that all products meet national and international quality standards.
Financial Requirements
Bidders must provide comprehensive financial documentation, including:
- A detailed quote for the total cost of supply, including taxes and delivery charges.
- Evidence of capability to deliver the items within the financial parameters specified in the tender.
Document Submission Details
All bids must be submitted electronically via the designated procurement portal. Required documents include:
- Completed bid form.
- Technical specifications and compliance documents.
- Financial bid document.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender. Special benefits may include:
- Enhanced evaluation criteria favoring MSEs.
- Assistance in fulfilling documentation if needed.
Evaluation Process
Bids will be evaluated based on a structured approach, focusing on:
- Compliance with technical specifications.
- Financial competitiveness.
- Previous experience and performance history.
Delivery Locations
Successful bidders will be required to deliver supplies to the designated locations as specified in the final agreement.
Contact Information
For inquiries related to this tender, interested parties may need to contact the Department of Military Affairs directly through the official communication channels provided on the procurement portal.
In summary, this tender presents an excellent opportunity for suppliers to engage with the Indian government by providing essential fuelling components for printer operations within the Ministry of Defence.
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Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses and having prior experience in supplying printer parts. Bidders must also provide relevant certifications ensuring compliance with established quality standards.
Bidders are required to submit certificates that include ISO certifications, tax compliance certificates, and any relevant compliance documents that affirm the adherence to technical and quality specifications as mandated by the tender.
Vendors can facilitate the registration process by ensuring that they possess all necessary documentation, including business licenses and prior procurement history. They must register on the procurement portal and submit their bids following the structured guidelines listed in the tender document.
The accepted document formats for submission typically include PDF, Word documents, and Excel spreadsheets. Bidders must ensure that all documents are clearly labeled and formatted as per the guidelines detailed in the tender announcements.
The payment terms generally stipulate that payments will be processed upon successful delivery and acceptance of goods. Typically, a performance security deposit may be required, which serves as a financial commitment to fulfilling the contract as per the specified terms.
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