Tender Title: Bid for Supply of Automotive Parts
Reference Number: GEM/2025/B/6149656
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

The tender outlined herein pertains to the procurement of various automotive parts essential for the maintenance and operation of military vehicles. The range of products includes essential components such as knuckle bearings, brake clutch release, element air filters, suspension bush kits, hose pipes, disc clutches, and multiple other critical automotive accessories. These components are pivotal to ensuring operational efficiency and reliability in military applications.

Scope of Work and Objectives

The objective of this tender is to solicit bids for the supply of specified automotive parts, which are critical for conducting maintenance and repairs across the fleet of military vehicles. Bidders are expected to provide high-quality products that meet all technical and safety standards prescribed by the Ministry of Defence. The total quantity required under this bid is 22 items, with suppliers responsible for meeting the requisite specifications for each component.

Eligibility Criteria

To qualify for participation in this tender, bidders must be legally registered entities. Eligibility requirements mandate that bidding companies must demonstrate prior experience in supplying automotive parts similar to those outlined in this tender. Moreover, suppliers should hold valid certifications as required by the Department of Military Affairs and adhere to all necessary compliance norms.

Technical Requirements

Bidders are required to ensure that all offered products meet stringent technical specifications. Technical requirements include:

• Compliance with relevant quality assurance standards.
• Adherence to safety regulations pertinent to automotive components.
• Provision of detailed product specifications, including materials used, dimensions, and operational characteristics.

Financial Requirements

All bidders must submit a bid proposal that includes a comprehensive cost breakdown, clear pricing strategy, and applicable taxes. It is essential that prices remain competitive while not compromising on the quality of goods.

Document Submission Details

Bids must be submitted through the appropriate electronic channels designated by the Department of Military Affairs. All documents must comply with formatting requirements as specified in the tender guidelines. Suppliers should ensure all submissions are complete and accurate to avoid disqualification.

Special Provisions

There are provisions tailored for Micro, Small, and Medium Enterprises (MSEs) and startups. These organizations are encouraged to participate, and benefits may include lower financial thresholds and facilitated evaluation processes. Stakeholders are advised to familiarize themselves with these provisions to leverage available opportunities.

Evaluation Process

The evaluation process will be rigorous, assessing bids based on technical compliance, financial viability, and previous performance history. The selection will favor proposals that meet or exceed the tender’s specifications and offer competitive pricing. The Department of Military Affairs reserves the right to request further clarification or documentation during the evaluation phase.

Delivery Locations

Successful bidders will be responsible for delivering the automotive parts to specified military installation sites as determined by the Department of Military Affairs. Delivery timelines and logistics will be discussed post-award of the contract.

Contact Information

For any inquiries regarding this tender, please refer to the official communication channels provided by the Department of Military Affairs. It's crucial for bidders to use verified contact methods to ensure clear and effective communication regarding their submissions.