Tender Title: Supply of Card Room Chair
Reference Number: GEM/2025/B/6150149
Issuing Authority
The tender is issued by the Department of Military Affairs, under the Ministry of Defence. This organization is tasked with a variety of procurement responsibilities related to military and defense needs, ensuring that all supplies meet the highest standards for use in governmental operations.
Scope of Work and Objectives
The primary objective of this tender is to secure a reliable supplier for Card Room Chairs. The total quantity specified for this procurement is 20 units. The chairs are intended for use in specified military facilities where functionality, durability, and design are paramount. The supplier should ensure that the chairs adhere to specifications set forth by the department and must be suitable for high-use environments.
Eligibility Criteria
To be eligible for this tender, bidders must meet specific requirements. These include:
- Being a registered business entity within the relevant jurisdiction.
- Possessing the necessary certifications that prove capability in manufacturing and supplying furniture, particularly chairs.
- Meeting quality standards related to material and design that comply with industry benchmarks.
Technical Requirements
Bidders are required to adhere to the following technical specifications:
- The Card Room Chairs must be made of high-quality materials that provide durability and comfort.
- Designs must comply with regulations for military use, ensuring safety and functionality.
- Suppliers must be able to provide samples upon request, meeting the specifications outlined in the tender documentation.
Financial Requirements
Vendors must provide a detailed costing structure that outlines pricing per unit along with any additional costs related to logistics and services. It's important for proposals to remain competitive while ensuring quality standards.
Document Submission Details
All proposals must be submitted electronically through the designated procurement platform. Bidders are encouraged to ensure that submissions are complete and adhere to the guidelines provided in the tender documentation.
Special Provisions
- Micro, Small, and Medium Enterprises (MSEs): Beneficial provisions are available for registered MSEs to encourage participation. These may include reduced submission fees or technical assistance.
- Startups: There may also be provisions aimed at supporting startups, emphasizing the government’s commitment to promoting innovation within the procurement space.
Evaluation Process
The evaluation of submitted bids will be conducted systematically. Key factors include compliance with technical requirements, financial offerings, and the qualifications of the suppliers. The tender committee will review all submissions to ensure transparency and fairness in the selection process.
Delivery Locations
Successful bidders will be required to deliver the Card Room Chairs to specified military facilities, with exact locations to be provided post-award.
Contact Information
For further details and clarifications, interested bidders should refer to the official contact channels provided within the procurement platform, as direct contact information is not specified publicly.
Additional Information
This tender invites various suppliers in the furniture sector to participate actively, contributing to the sustainability and effectiveness of military operations through quality procurement. All interested parties are encouraged to review the tender documents thoroughly and prepare their submissions meticulously, ensuring full compliance with all stipulations laid out.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that meets the mandatory operational criteria in the furniture supply domain. Suppliers must provide necessary certifications confirming their capability to produce and deliver Card Room Chairs. Moreover, bidders should have a history of meeting quality standards applicable to military needs.
To participate, bidders must provide documents including business registration, relevant certificates, and compliance declarations concerning quality standards. Ensure all submissions are in accepted formats like PDFs or Word documents, as outlined in the tender instructions.
The evaluation process incorporates technical compliance review, pricing assessment, and supplier qualifications. Each proposal will be evaluated based on how effectively it meets the technical specifications for the Card Room Chairs, alongside the financial and historical performance criteria of the bidder.
Payment terms will be established based on the contract subsequent to the award. Typically, these may include an initial advance payment followed by staged payments contingent upon delivery milestones, ensuring mutual agreement on the pricing structure and delivery timelines.
The government aims to support Micro, Small, and Medium Enterprises (MSEs) and startups through preferential treatment in the evaluation process. Such provisions may alleviate some competitive pressures and foster an inclusive approach to defense procurement, particularly for suppliers committed to adhering to Make in India policies.
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