Tender Title: Rate Contract for Supply of Spares
Tender Reference Number: GEM/2025/B/6118891
Issuing Authority: Department of Military Affairs, Ministry of Defence

Overview

The Department of Military Affairs (Ministry of Defence) is inviting tenders for a rate contract aimed at the supply of specific spare parts necessary for the maintenance of a fleet of seven tractors. This contract will be valid for a duration of three years and will cater to requirements as they arise on a call basis. This initiative is critical in ensuring the smooth operation and maintenance of essential equipment used by the Defence forces.

Scope of Work

The primary objective of this tender is to establish a reliable source for the procurement of spare parts required for the upkeep of the aforementioned tractors. The scope includes:

• Scheduled and unscheduled maintenance spares.
• Prompt supply as per maintenance schedules or emergencies.
• Efficient logistics to ensure minimal downtime for the tractors.

Eligibility Criteria

Participants must meet the following eligibility requirements:

• Only registered and compliant entities are allowed to bid.
• Bidder must furnish adequate proof of prior experience in similar contracts.
• Compliance with all applicable regulations and standards set forth by the Ministry of Defence.

Technical Requirements

Bidders will be required to demonstrate:

• Knowledge and expertise in the maintenance of tractors.
• Capability to supply high-quality spare parts that meet specified standards.
• Availability of certification relevant to the supplied goods and services, ensuring compliance with quality expectations.

Financial Requirements

Potential bidders should be transparent about their financial stability, including:

• Evidence of the ability to fulfill financial obligations related to the contract.
• Necessary bank guarantees or letters of credit to safeguard contract execution.

Document Submission Details

All tender documents must be submitted electronically through the designated e-procurement portal. Specific formats and the list of required documentation will be outlined in the tender instructions. Adhering to the specified deadlines is crucial to ensure consideration of bids.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs), offering special provisions aimed at fostering inclusive growth. Startups are also encouraged, and preferential treatment may be provided to promote innovation and local content.

Evaluation Process

Bids will undergo a rigorous evaluation process focusing on:

• Compliance with technical specifications.
• Financial viability and cost-effectiveness.
• Capability to deliver within specified timelines.

Delivery Locations

The successful bidders should be prepared to deliver spare parts to locations specified by the Department of Military Affairs. Timely delivery is of utmost importance to ensure operational continuity.

Contact Information

For further inquiries regarding the tender, participants are advised to reference the online portal for the submission of questions. Responses and clarifications will be made available on the same platform.