Department of Military Affairs Tender by Indian Army (GEM/2025/B/6158476)
Refined Mustard Oil 15Kgs Tin,Refined Mustard Oil 1Ltr Poly Pouch 1,Refined Mustard Oil 1Ltr Poly P
Tender Timeline
Tender Title: Refined Mustard Oil
Reference Number: GEM/2025/B/6158476
Issuing Authority/Department
This tender is issued by the Department of Military Affairs, under the Ministry of Defence.
Scope of Work and Objectives
The objective of this tender is to procure Refined Mustard Oil in various packaging formats to meet the supply needs of defense personnel. The total expected quantity is 4000 units which will be distributed across different packaging formats including 15Kgs tins and 1Litre poly pouches. Vendors must ensure that the products meet specified quality standards and delivery timelines.
Eligibility Criteria
Eligible bidders must be registered entities in accordance with departmental regulations. Interested bidders should demonstrate experience in sourcing and supplying food-grade oils. Compliance with local regulations and quality assurance standards is crucial.
Technical Requirements
Bidders must ensure that the Refined Mustard Oil supplied meets the following technical specifications:
- Must have Food Safety and Standards Authority of India (FSSAI) registration.
- Consistency in the physical and chemical properties of the oil.
- Proper labeling according to food regulation standards.
- Compliance with Indian Standard (IS) specifications for edible oils.
Financial Requirements
Vendors must provide evidence of their financial standing, including:
- A bank statement reflecting stable financial performance.
- Previous contracts or orders demonstrating financial capability to fulfill the total quantity specified.
Document Submission Details
All necessary bidding documents, including financial and technical proposals, must be submitted electronically via the designated portal. Envelopes should be properly sealed and marked with the bid number (GEM/2025/B/6158476).
Special Provisions
The tender process emphasizes support for Micro, Small, and Medium Enterprises (MSEs) by allowing exemptions in Earnest Money Deposits (EMD) for eligible firms. Additionally, there are provisions in place to encourage participation from startups, fostering a more inclusive bidding environment.
Evaluation Process
Bids will be evaluated based on technical compliance, financial capability, and delivery timelines. A two-part evaluation method will be used, where technical bids are assessed first, followed by the financial bids of those who qualify. The evaluation committee may also conduct post-bid interviews or presentations to clarify any aspects of the proposal.
Delivery Locations
Products must be delivered to specified military bases as directed in the procurement documents. Bidders should indicate their capacity for nationwide distribution and preferred logistical arrangements.
Contact Information
For further inquiries, bidders are encouraged to refer to the official communication channels outlined in the tender document. It is advised to check the portal for any updates or clarifications regarding the tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity compliant with the regulations set forth by the Department of Military Affairs. Bidders must demonstrate past successful experience in supplying similar goods, particularly food-grade products, and adhere to quality standards regulated by the FSSAI. Companies must also be capable of handling the total quantity of 4000 units as specified in the tender.
Bidders must hold relevant certificates such as the FSSAI registration, which ensures compliance with food safety regulations. Additionally, suppliers may be required to provide documentation proving adherence to Indian Standards (IS) for edible oils. Certification showcasing good manufacturing practices (GMP) or equivalent quality assurance frameworks may also be beneficial in the evaluation process.
The registration process involves creating an account on the designated e-procurement platform. Bidders must provide accurate business information and upload necessary registration documents. After registering, companies can access the tender document and submit their bids online. It is crucial to follow all submission guidelines to ensure compliance.
Accepted document formats for submissions may include PDF, JPEF, and MS Word files. Bidders should ensure that documents are well-organized and clearly labeled; specific instructions regarding formats provided in the tender document must also be strictly adhered to, ensuring clarity and ease of evaluation.
Payment terms for this tender are generally aligned with standard procurement policies. Typically, partial payments may be facilitated upon delivery and acceptance of the goods. However, exact terms can vary and will be explicitly outlined in the final contract post-evaluation. It is recommended to review the tender documentation thoroughly for precise information regarding payment timelines and conditions.
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