Tender Title: Supply of Office Equipment and Accessories
Reference Number: GEM/2025/B/6205867
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence invites bids for the supply of various office equipment and accessories. This tender is aimed at procuring essential technology and supplies necessary to enhance operational efficiency within military departments. The tender encompasses a diverse range of items including BTY 12 V7AH, BTY 12 V5AH, IMAGE UNIT SAMSUNG, TEFLONE, PICK UP ROLLER, CIMOS BTY, DRUM UNIT B21, SMPS, BROT, Brother Image Unit 4 Set, Pressure Roller, RAM DDR IV 8GB, RAM DDR III 8GB, DR 2365 IMAGE UNIT, UPS 1 KVA, Processor i3 8th Gen, and DVD Writer.
Scope of Work and Objectives
The objective of this tender is to ensure that the Department’s operational requirements are met with high-quality supplies catering to various technological needs. Bidders are expected to provide comprehensive details of the items offered, ensuring they meet all specified criteria and quality standards.
Eligibility Criteria
To be eligible for bidding, firms must be registered legal entities with the necessary compliance and operational standing. Bidders need to demonstrate their capability to supply the specified products, backed by prior experience and reference contracts in similar categories.
Technical Requirements
All products must adhere to the specified technical specifications desired by the Department. This includes but is not limited to performance metrics, durability tests, and compatibility standards for electronic equipment. Products must meet recognized quality standards and compliance certifications relevant to the industry.
Financial Requirements
Bidders will be required to submit a Bid Security or Earnest Money Deposit (EMD) along with their proposals. Detailed financial proposals should reflect competitive pricing that aligns with market standards, while ensuring the provision of quality goods and services.
Document Submission Details
Proposals, along with the necessary documentation, should be submitted electronically via the designated government procurement platform. All submissions must adhere to the specified format and include required certificates illustrating compliance, registration, and eligibility.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) and startups are encouraged to participate in this tender, contributing to government initiatives aimed at bolstering local businesses. Special consideration might be extended to submissions showcasing innovations aligned with the Make in India policies.
Evaluation Process
The evaluation of bids will consider various factors including technical compliance, pricing competitiveness, quality assurance measures, and supplier reputation. The evaluation committee will ensure transparency and integrity throughout the selection process, leading to the final award decision.
Delivery Locations
Successful bidders will be required to deliver products to specified military installations and departments as outlined in the tender documentation. Adequate logistics and shipment details should be included in the bid submissions.
Contact Information
For further inquiries and clarification, bidders may refer to the contact details provided within the official tender announcement on the procurement platform.
Tender BOQ Items
16 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered legal entity with necessary compliance from relevant governing bodies. Bidders must demonstrate a history of supplying comparable products and possess appropriate qualifications and experience to fulfill the tender requirements.
Bidders must submit a collection of relevant compliance certificates as part of their proposal. This includes registration certificates, quality assurance certifications, and any industry-specific documentation that supports adherence to technical specifications and quality standards.
Submissions must be made electronically through the specified government procurement portal. Documents should be uploaded in accepted formats, ensuring that all mandatory files are included. It is vital to adhere to the formatting guidelines outlined in the tender document.
An Earnest Money Deposit (EMD) is a mandatory requirement for participation in the tender. The EMD amount will be specified in the tender documents and must be submitted along with the proposal to ensure earnest intent and adherence to financial commitments associated with the tender process.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSMEs) aiming to encourage increased participation. MSMEs might receive priority in various evaluation criteria, allowing them a fair opportunity to present their capabilities within the context of Make in India policies and support schemes for local procurement.
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