Overview - Department of Military Affairs
Line Interactive UPS with AVR (V2),Entry and Mid Level Desktop Computer,Computer Printer (V2),Multi
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Overview
The Department of Military Affairs under the Ministry of Defence invites eligible bidders to submit their proposals for the tender titled 2c6036387. This comprehensive procurement covers a range of technology and office equipment, specifically focused on enhancing operational efficiency and modernizing equipment within the military framework.
Scope of Work and Objectives
The scope of this tender encompasses the acquisition of the following items:
- Line Interactive UPS with AVR (V2)
- Entry and Mid-Level Desktop Computers
- Computer Printers (V2)
- Multifunction Machines (MFM V2)
The objective is to procure 19 units of these specified items, ensuring they meet technical standards for military use while enhancing productivity in various departments. Proposals should demonstrate how the offered products fulfill operational requirements and adhere to military specifications.
Eligibility Criteria
To be qualified for participation in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with legal standing.
- Have demonstrated experience in supplying similar goods to government or military departments.
- Availability of necessary infrastructure to ensure timely delivery and support.
Technical Requirements
Bidders are required to provide equipment that meets the following specifications:
- Electrical efficiency and durability for UPS units.
- Compliance with performance metrics for desktop computers that include processing capacity and storage capabilities.
- Printers and multifunction machines must meet specified output volume and quality standards.
- All equipment must come with appropriate warranties and service agreements.
Financial Requirements
Bidders must show proof of financial health, including:
- Recent financial statements demonstrating solvency.
- Ability to provide an Earnest Money Deposit (EMD) as specified in the tender documentation.
- A clear outline of the proposed pricing structure, including taxes and any other applicable fees.
Document Submission Details
All bidders must submit the following documentation:
- Bid proposal including technical and financial sections.
- Copies of certificates proving eligibility and financial capability.
- Compliance certifications regarding quality standards.
Proposals must be submitted electronically through the designated government procurement portal, ensuring all documents are in PDF format to maintain integrity.
Special Provisions
The tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startup entities. Bidders from these categories are encouraged to apply and may receive preferential consideration in the evaluation process.
Evaluation Process
After submission, all bids will undergo a stringent evaluation process based on:
- Technical compliance with specifications.
- Financial viability and pricing structures.
- Capacity to deliver within stipulated timelines.
The evaluation committee will notify bidders regarding the outcome of the selection process through official communication channels.
Delivery Locations
Successful bidders will be required to deliver the items to designated military installations as outlined in the specific procurement plans. Proposals should include delivery timelines and logistics capabilities.
Contact Information
For further inquiries, bidders are encouraged to contact the Department of Military Affairs via their official communication channels provided on the government procurement portal.
General Information
Evaluation and Technical Information
Tender Documents
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Frequently Asked Questions
The eligibility requirements include being a registered entity, having relevant experience in providing similar technology and office equipment to government organizations, and demonstrating the capability to meet the specifications outlined in the tender. Bidders must also ensure they are compliant with any local procurement policies as applicable.
The technical specifications for the products include meeting defined standards for performance, efficiency, and durability. For the Line Interactive UPS with AVR, details regarding electrical efficiency are crucial. Desktop computers must exhibit specific processing capabilities, while printers and multifunction machines must fulfill output volume and quality requirements stipulated in the tender documentation.
Payment terms typically include an upfront Earnest Money Deposit (EMD) requirement, along with provisions for progress payments upon successful delivery and acceptance of goods. Bidders are encouraged to outline their payment terms clearly in their proposals, ensuring alignment with the Department of Military Affairs’ expectations.
The selection and evaluation process will be conducted based on the submitted bids’ technical and financial compliance. Bidders will undergo a detailed scrutiny process that assesses their proposals against the criteria set forth in the tender. Notifications about results will be communicated to all participants following the evaluation.
Yes, the tender includes specific provisions to encourage participation by MSEs. These benefits may include preferential evaluation or reduced requirements tailored to support smaller businesses, aimed at fostering inclusivity in government procurement efforts and enhancing the entrepreneurial ecosystem.
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