GEM/2025/B/6311521 - Department of Military Affairs
All in One PC (V2),All in One PC (V2),Line Interactive UPS with AVR (V2)
Tender Timeline
Tender Title:
156e168bf
Issuing Authority:
Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The 156e168bf tender focuses on the procurement of All in One PCs and Line Interactive UPS with AVR units. The objectives include delivering high-performance computing systems and reliable power solutions to meet operational requirements within military sectors. The successful bidder will be responsible for supplying a total of 10 units across the specified product categories, ensuring that they meet stringent operational standards set by the Ministry of Defence.
Eligibility Criteria
To participate in this tender, bidders must fulfill the following eligibility criteria:
- Be a legally registered company/entity.
- Possess a valid GST registration.
- Have successfully completed at least one similar supply project in the previous three years.
- Be compliant with all local laws and regulations related to trade and procurement.
Technical Requirements
Bidders must ensure that the products supplied adhere to specified technical requirements:
- For All in One PCs: Specifications should include a minimum of 16 GB RAM, Intel i5 processor or equivalent, and a minimum of 512 GB SSD storage.
- For Line Interactive UPS: UPS units should have an AVR capability, a minimum runtime of 30 minutes under load, and come with necessary safety certifications.
Financial Requirements
Bidders should demonstrate financial stability through the following:
- Submission of the last two years’ financial statements.
- No existing liabilities that could jeopardize the execution of this project.
- Provision of an Earnest Money Deposit (EMD) as specified in the tender documentation.
Document Submission Details
All tender-related documents must be submitted electronically through the designated procurement portal. The submission should include:
- Completed technical and financial proposal documents.
- Relevant certificates, such as ISO certifications or equivalent quality standards.
- Signed declarations confirming compliance with procurement policies.
Special Provisions
Support is available for Micro, Small, and Medium Enterprises (MSEs) and startups through relaxed eligibility criteria and the provision of incentives to encourage participation. Bidders aligning with the Make in India initiative will also receive priority consideration.
Evaluation Process
The evaluation will consider both technical specifications and financial proposals. Bids will be assessed based on:
- Compliance with technical specifications.
- Cost-effectiveness of the financial proposal.
- Past performance and experience in similar projects.
Delivery Locations
The delivery of all required units will take place at designated military facilities as arranged by the Department of Military Affairs. The successful bidder will be responsible for coordinating logistics to ensure timely delivery.
Contact Information
For any queries regarding the tender, bidders may reach out to the prescribed contact point within the Department of Military Affairs via the procurement platform.
This tender represents a strategic opportunity for suppliers who can deliver quality computing and power solutions that meet the operational needs of the Ministry of Defence. All potential bidders are encouraged to thoroughly review the tender documentation and ensure compliance with all requirements before submission.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for this tender include being a registered entity with fiscal responsibility, possessing a valid GST registration, and demonstrating a history of at least one similar completed project in the past three years. Furthermore, compliance with local laws concerning procurement is essential for participation.
The technical specifications demand that All in One PCs feature a minimum of 16 GB RAM, an Intel i5 processor (or equivalent), along with a minimum of 512 GB SSD storage. As for the Line Interactive UPS, it should provide AVR functionality, a minimum runtime of 30 minutes under load, and relevant safety certifications.
Bidders are required to submit their proposals through the designated online procurement portal. The submission should encompass all necessary documents, including a completed technical proposal, financial proposal, and any relevant certifications. It is critical to ensure that all files adhere to accepted document formats.
Payment terms will be communicated post-selection, typically following successful delivery and inspection of goods. A performance security will also be required to ensure compliance with the contract terms, which should be submitted alongside the financial proposal.
Bidders qualifying as Micro, Small, and Medium Enterprises (MSEs) or startups will benefit from simplified eligibility criteria and incentives to foster participation. Additionally, support for compliance with ‘Make in India’ policies is a significant consideration in the evaluation process, promoting the procurement of locally manufactured products.
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