Overview
The tender titled GEM/2025/B/6126664, issued by the Department of Military Affairs under the Ministry of Defence, invites bids for specialized refrigeration mechanic services. The objective is to facilitate essential refrigeration maintenance and repair services essential to the operational needs of the military facilities. This tender encompasses both skilled and semi-skilled positions, explicitly outlined in the scope of work.
Scope of Work and Objectives
The primary objective of this tender is to secure reliable and skilled manpower for the following specific services:
- Refrigeration Mechanic Semi-Skilled: To provide semi-skilled labor required for refrigeration maintenance and repairs over a defined shift period of 8 hours.
- Refrigeration Mechanic Highly Skilled: To utilize highly skilled technicians capable of addressing more complex refrigeration issues during a similar shift period.
- Supply and Fill Refrigerant Gases: The bid also includes the supply and filling of refrigerant gases R-22, R-134A, and R-407C, essential for maintaining the efficiency of refrigeration systems.
The total quantity required for this tender includes 2739 shifts for semi-skilled mechanics, 286 shifts for highly skilled mechanics, and various kilograms of refrigerants as detailed above. The successful contractor will be integral in ensuring compliance with military standards and requirements while delivering high-quality services.
Eligibility Criteria
Eligible bidders must meet the following criteria:
- Be a registered entity in India.
- Possess the necessary licenses and certifications applicable to refrigeration and HVAC services.
- Demonstrate previous experience in similar contracts, specifically in military or large-scale facilities.
- Comply with all relevant labor laws and standards set forth by the Ministry of Defence.
Technical Requirements
Bidders must provide proof of technical qualifications and certifications for refrigeration services. This may include:
- Certifications from relevant bodies proving expertise in refrigeration.
- Documentation showcasing previous projects or contracts completed related to HVAC services.
- Quality assurance protocols and safety standards adhered to in past projects.
Financial Requirements
Bidders must submit financial statements indicating their capability to manage the project's budget effectively. This includes:
- Bank statements for the past six months.
- Proof of previous contracts and financial solvency.
- An Earnest Money Deposit (EMD) as specified in the tender documents.
Document Submission Details
Interested bidders must submit their proposals through the designated online portal. Proposals should include:
- Completed bidding forms.
- Relevant technical documentation.
- Financial documents including EMD.
Submissions must be made in the specified format, details of which are provided in the tender documentation.
Special Provisions
This tender is inclusive of benefits for Micro, Small, and Medium Enterprises (MSEs) and startups. These provisions can assist in providing a level playing field for smaller contractors and support local businesses in participating in this government tender process.
Evaluation Process
The evaluation will consider both technical and financial aspects. The following criteria will be used:
- Compliance with the eligibility and technical requirements.
- Financial viability and past performance in similar contracts.
- Pricing competitiveness and adherence to budget parameters.
Bids will be assessed based on a two-stage evaluation: first on technical capabilities, followed by financial assessment.
Delivery Locations
All services are to be provided at various military installations as per the direction of the Department of Military Affairs. Specific locations will be detailed in the awarded contracts.
Contact Information
For inquiries regarding this tender, please refer to the contact details provided in the official documentation. It is essential to utilize the prescribed communication channels for any queries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, holding the necessary licenses for refrigeration services, proven experience in similar contracts, and compliance with all applicable labor laws. Bidders need to demonstrate their ability to provide skilled technical support and maintain the quality and safety standards required by the Ministry of Defence.
To participate, bidders must possess valid certifications that demonstrate their technical expertise in refrigeration maintenance and repair services. This may include industry-specific qualifications, a valid business license, and any additional health and safety compliance certifications necessary for working within military facilities.
Prospective bidders must register on the designated online bidding platform where this tender is hosted. Once registered, they will need to complete the required forms and submit their documents electronically in the accepted formats, which will also include presenting proof of financial viability and technical expertise as outlined in the tender documents.
Bidders must provide a performance security deposit which will be specified in the tender documents. This deposit ensures the execution of the contract and its compliance with all terms outlined. Performance security is generally a considerable percentage of the contract value and must be submitted before the commencement of work.
MSEs are provided various leverage in this tender process, such as reduced financial requirements and eligibility for preferential treatment in evaluation scores. Initiatives may encourage participation and support local startups aligning with the government’s vision of promoting indigenous talent and businesses within defense procurement.
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