Department of Military Affairs Tender by Indian Army (122e70127)

Mirror right side,Bucket pin nut and bolt,Front screen glass,Fuel tank cap,Transmission solenoid sw

Goods
Qty:149

Tender Timeline

Tender Issue
May 27, 2025 at 10:29 PM

The Department of Military Affairs under the auspices of the Ministry of Defence is seeking bids for the supply of R1 spares for JCB machines, identified by the reference number 122e70127. This tender pertains to essential components required for the efficient functioning of machinery operated within military and allied operations.

Scope of Work and Objectives

The primary objective of this tender is to procure a variety of spare parts necessary for JCB machinery. This includes, but is not limited to:

  • Mirror right side
  • Bucket pin nut and bolt
  • Front screen glass
  • Fuel tank cap
  • Transmission solenoid switch
  • Additional components such as filters, strainer, lights, and various mechanical elements crucial for JCB performance.

This procurement aims to ensure the availability of high-quality spare parts that meet the operational standards of military equipment.

Eligibility Criteria

Bidders must demonstrate the following eligibility requirements:

  • Being a registered entity in accordance with local and national regulations.
  • Capability to supply the required spare parts as listed in the tender specification.
  • Proven experience in delivering components for heavy machinery, preferably in defense or government contracts.

Technical Requirements

The bidders should comply with the following technical specifications:

  • Each component must meet established quality standards and be certified for use in JCB machinery.
  • Replacement parts should be authentic or high-quality substitutes that do not compromise safety or operational integrity.

Financial Requirements

Bidders are required to provide evidence of their financial capability to fulfill the contract. This may include:

  • Audited financial statements from the past three years.
  • Details of previous contracts undertaken relevant to this tender, demonstrating financial stability and market credibility.

Document Submission Details

All bidders must submit their proposals through the electronic bidding platform. Bid documents should be in the following formats:

  • PDF for official documents.
  • Excel for financial breakdowns.

Incomplete submissions will not be considered. Bidders must ensure their documents adhere to the specified formats to avoid disqualification.

Special Provisions

This tender supports initiatives related to Micro, Small, and Medium Enterprises (MSEs) and startups. Relevant provisions include:

  • Relaxed eligibility criteria for MSEs.
  • Encouragement for participation from local and startup vendors to enhance competition and promote local industries.

Evaluation Process

Submissions will undergo a rigorous evaluation process, which includes:

  1. Preliminary evaluation of compliance with eligibility and documentation requirements.
  2. Detailed financial and technical evaluations based on the criteria outlined in the tender documents.
  3. Selection based on the overall cost analysis and compliance with quality benchmarks.

Delivery Locations

The delivery of the JCB spares will be required at designated military storage facilities to be specified upon award of the contract.

Contact Information

Potential bidders can reach out to the Department of Military Affairs for any queries or clarifications related to this tender. Detailed contact information can be found on the official procurement website.

The successful bidder will not only contribute to the maintenance of military machinery but also play a vital role in enhancing operational readiness and efficiency.

Tender BOQ Items

37 Items
1.

Mirror right side

Qty:3
Unit:nos
15
2.

Bucket pin nut and bolt

Qty:10
Unit:nos
15
3.

Front screen glass

Qty:1
Unit:nos
15
4.

Fuel tank cap

Qty:2
Unit:nos
15
5.

Transmission solenoid switch

Qty:2
Unit:nos
15
6.

Wiper motor

Qty:2
Unit:nos
15
7.

Cabin mirror

Qty:3
Unit:nos
15
8.

L type grease nipple

Qty:20
Unit:nos
15
9.

Fuel Filter Primary

Qty:3
Unit:nos
15
10.

Hyd Filter

Qty:3
Unit:nos
15
11.

Oil Filter

Qty:2
Unit:nos
15
12.

Exhaust pipe

Qty:1
Unit:nos
15
13.

Fuel Filter Secondary

Qty:1
Unit:nos
15
14.

Water Separetor

Qty:1
Unit:nos
15
15.

Air Element Inner

Qty:1
Unit:nos
15
16.

Air Element Outer

Qty:1
Unit:nos
15
17.

Lubrication system Filter

Qty:2
Unit:nos
15
18.

Bucket Teeth

Qty:10
Unit:nos
15
19.

Hyd Strainer

Qty:1
Unit:nos
15
20.

Nut and Bolt 12mm into 25mm

Qty:20
Unit:nos
15
21.

Relay 12 Volts

Qty:10
Unit:nos
15
22.

Wiper Blade

Qty:6
Unit:nos
15
23.

Fuel element

Qty:3
Unit:nos
15
24.

Fuel tank strainer

Qty:2
Unit:nos
15
25.

Head light

Qty:3
Unit:nos
15
26.

Working light

Qty:4
Unit:nos
15
27.

Indicator light

Qty:4
Unit:pkt
15
28.

Horn 12 Volt

Qty:2
Unit:nos
15
29.

Air cleaner filter inner and outer

Qty:4
Unit:nos
15
30.

Hand feed pump

Qty:2
Unit:nos
15
31.

Bucket pin

Qty:2
Unit:nos
15
32.

Bucket pin lock

Qty:3
Unit:nos
15
33.

O Ring type

Qty:2
Unit:nos
15
34.

Puncher kit

Qty:4
Unit:nos
15
35.

Side cutter right side

Qty:3
Unit:nos
15
36.

Side cutter left side

Qty:3
Unit:nos
15
37.

Accelerator cable

Qty:3
Unit:nos
15

General Information

Item Category
Mirror right side , Bucket pin nut and bolt , Front screen glass , Fuel tank cap , Transmission solenoid switch , Wiper motor , Cabin mirror , L type grease nipple , Fuel Filter Primary , Hyd Filter , Oil Filter , Exhaust pipe , Fuel Filter Secondary , Water Separetor , Air Element Inner , Air Element Outer , Lubrication system Filter , Bucket Teeth , Hyd Strainer , Nut and Bolt 12mm into 25mm , Relay 12 Volts , Wiper Blade , Fuel element , Fuel tank strainer , Head light , Working light , Indicator light , Horn 12 Volt , Air cleaner filter inner and outer , Hand feed pump , Bucket pin , Bucket pin lock , O Ring type , Puncher kit , Side cutter right side , Side cutter left side , Accelerator cable
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army

Financial Information

Bid Offer Validity
90 (Days)
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7886665.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, possessing the necessary experience in supplying heavy machinery parts, and demonstrating financial stability through past contracts. Furthermore, bidders must meet the technical specifications laid out in the tender documentation regarding the quality and compatibility of the spare parts.

The technical specifications mandate that all parts must be authentic or high-quality alternatives compatible with JCB machinery. Each component must also adhere to established quality standards, ensuring safety and reliability during operations. Additionally, certification for parts is often required to validate compliance with industry standards.

The payment terms typically involve a milestone-based payment structure linked to the delivery and acceptance of goods. Bidders should expect to outline their payment schedule, which may include advance payments, upon delivery, or after the successful testing of the spare parts.

Bids must be submitted electronically through the designated portal in specific formats. Official documents should be provided in PDF format while financial breakdowns need to be submitted in Excel. It is crucial that all submissions comply with the formatting guidelines to ensure acceptance.

Yes, the tender includes special provisions encouraging participation from Micro, Small, and Medium Enterprises (MSEs). This includes relaxed eligibility criteria and various incentives aimed at promoting local businesses, enhancing inclusivity, and stimulating competition within the market.

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