Tender Title: Supply of Documents Safe Keeping Bag (Size 13" x 12")
Reference Number: GEM/2025/B/6116879
Issuing Authority: Department of Military Affairs, Ministry of Defence
The objective of this tender is to solicit bids for the supply of documents safe keeping bags measuring 13 inches by 12 inches. The bags shall be used to enhance the secure storage and organization of important documents within various departments under the Ministry of Defence. This tender aims to procure a total of 130 units of these bags, which are essential for maintaining order and security in document management processes.
Scope of Work and Objectives
The successful bidder will be required to manufacture and deliver documents safe keeping bags that meet specific design and durability standards. The main objectives of this tender include:
- Ensuring all bags are designed to securely hold documents of standard sizes.
- Providing high-quality materials to ensure the durability and longevity of the bags.
- Meeting the delivery timelines stipulated by the Department of Military Affairs.
Eligibility Criteria
To be eligible for bidding, potential suppliers must meet the following criteria:
- Be a registered business entity with the necessary licenses to operate in accordance with local laws.
- Demonstrate prior experience in the manufacturing or supply of document management solutions, particularly bags or similar products.
Technical Requirements
The documents safe keeping bags must adhere to the following specifications:
- Dimensions: 13 inches x 12 inches.
- Material: Durable fabric with appropriate closures to ensure document security.
- Must be resistant to wear and environmental factors.
Financial Requirements
Bidders must provide evidence of financial stability which may include:
- Recent financial statements.
- Proof of financial reserves or bonding capability to ensure fulfillment of the contract.
Document Submission Details
All proposals must be submitted electronically via the specified online procurement portal. Submissions should include:
- Completed bid form.
- Technical proposal detailing how the requirements would be met.
- Financial proposal including pricing details.
Special Provisions
Preference will be given to suppliers who qualify as Micro, Small, and Medium Enterprises (MSEs) or startups, encouraging participation from smaller entities that can meet the criteria without the extensive resource requirements typically associated with larger suppliers.
Evaluation Process
Bids will be evaluated based on a combination of technical specifications, compliance with document safe keeping requirements, and pricing. The evaluation committee will review all submissions to ensure they align with the needs outlined in the tender documents.
Delivery Locations
Successful bidders will be required to deliver the bags to designated locations as specified by the Department of Military Affairs. Clear instructions on delivery logistics will be provided upon the awarding of the contract.
Contact Information
For further inquiries, bidders are encouraged to reach out directly through the official communication channels provided in the procurement portal. Ensure that all communications are directed appropriately without misrepresentation of contact details.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with necessary operational licenses, and demonstrating past experience in the manufacturing or supply of document management solutions. Suppliers must provide documentation proving their eligibility when submitting their bids.
The technical specifications for the bags include dimensions of 13 inches x 12 inches, made from a durable fabric that is resistant to wear and environmental elements. Additionally, bags must include secure closures to properly safeguard stored documents.
Yes, an earnest money deposit (EMD) is typically required as part of the financial documentation submission. This deposit serves as a guarantee of the bidder’s seriousness and commitment to fulfilling the contract terms upon acceptance of their bid.
Bidders must submit their proposals electronically via the specified online procurement platform. This includes uploading all required documentation such as the technical and financial proposals directly through the portal to ensure compliance with submission guidelines.
Yes, there are special provisions for Micro, Small, and Medium Enterprises (MSEs). The tender encourages participation from smaller enterprises by providing them opportunities to compete on equitable terms. This aligns with government policies promoting MSE growth and participation in public sector procurement initiatives.
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