Tender Title: Supply and Installation of Call Bells
Tender Reference Number: GEM/2025/B/6118909
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The Supply and Installation of Call Bells tender, referenced by GEM/2025/B/6118909, is issued by the Department of Military Affairs under the Ministry of Defence. This tender aims to procure call bells essential for enhancing communication and alert systems within military facilities. The primary objective is to ensure the supply and efficient installation of high-quality call bells that meet the stringent operational requirements of the department.
Scope of Work and Objectives
The scope of this tender encompasses the following:
- Supply of Call Bells: Bidders are required to provide a total of 40 call bells designed for both durability and functionality in military environments.
- Installation Services: The selected contractor will also be responsible for the installation of the call bells, ensuring they are set up in a manner that maximizes efficiency and usability.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a legally registered entity.
- Should possess a proven track record in supplying and installing similar items.
- Compliance with all local procurement regulations is mandatory.
Technical Requirements
Technical specifications for the call bells include:
- Robust design suited for military usage.
- Remote activation features and user-friendly interfaces.
- Compliance with Canadian Engineering Standards for electrical equipment.
Financial Requirements
Bidders will need to provide:
- A detailed price quote outlining costs for both supply and installation.
- Compliance with any financial documentation requirements as outlined by the ministry.
Document Submission Details
Bidders should submit the following documents:
- Proof of eligibility.
- Technical and financial proposals.
- Any required certifications or compliance declarations.
Documents must be submitted in a specific format as stipulated in the tender documentation.
Special Provisions
The tender provides special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging their participation by offering benefits in terms of pricing and evaluation preferences. Additionally, startups are also encouraged to partake, promoting innovation within the procurement process.
Evaluation Process
The evaluation of bids will be conducted based on:
- Technical Compliance: Review of whether the proposed products meet the required specifications.
- Cost Effectiveness: Analysis of the financial proposals to ensure competitive pricing.
Delivery Locations
The successful bidder will deliver the call bells to designated military facilities as specified in the tender documentation.
Contact Information
For inquiries or further clarification, potential bidders are encouraged to contact the Department of Military Affairs directly. Specific contact details are expected to be included in the official tender documents.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a proven track record in supplying and installing similar items. Compliance with local procurement regulations is also essential. Entities must demonstrate their technical capability and financial stability to ensure they can fulfill the contract requirements effectively.
The call bells must feature a robust design suited for military operations, ensuring durability and functionality. They should include remote activation features and user-friendly interfaces, and they must comply with Canadian Engineering Standards for electrical equipment to ensure safety and reliability in usage.
While specific details regarding the Earnest Money Deposit (EMD) are not mandatory to disclose within this context, bidders typically need to provide an EMD as part of their submission to secure their bids. This deposit demonstrates seriousness in their proposal and is usually refundable upon completion of the tender process or contract signing.
Bidders are required to submit all their documents in accordance with the specified format outlined in the tender documentation. The submission can often be done electronically or physically, as designated in the official tender instructions, ensuring that all documentation is complete and accurate for review.
Yes, the tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) that enhance their participation. These may include benefits in pricing evaluation or additional support to encourage innovation and inclusivity within the procurement process, aligning with government policies to promote small business participation.
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