Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6144615)
Repair and Overhauling Service - built up trucks; Ashok leyland; Yes; Service Provider Premises
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Tender Title: Repair and Overhauling Service for Built-Up Trucks
Tender Reference Number: GEM/2025/B/6144615
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs, under the Ministry of Defence, invites qualified vendors to submit proposals for the Repair and Overhauling Service of built-up trucks specifically designed for Ashok Leyland vehicles. This tender aims to enhance the operational efficiency, safety, and longevity of military vehicles through comprehensive maintenance services.
Scope of Work and Objectives
The primary objective of this tender is to provide comprehensive repair and overhauling services for a fleet of built-up trucks. This includes thorough inspection, diagnostics, repairs, and necessary modifications to ensure the vehicles meet operational standards. The successful bidder will be responsible for returning the trucks in optimal working condition, focusing on quality, safety, and compliance with military standards.
Eligibility Criteria
To be eligible for this tender, bidders must:
- Be a registered entity capable of providing repair and overhauling services.
- Possess relevant certifications for vehicle maintenance and servicing.
- Demonstrate prior experience with similar projects.
- Meet any additional requirements specified in the tender documentation.
Technical Requirements
Bidders are required to adhere to specific technical specifications related to:
- Equipment and tools used for repairs.
- Quality of materials utilized in services provided.
- Compliance with relevant safety and environmental standards.
Financial Requirements
Bidders must submit a detailed financial proposal that includes:
- Breakdown of costs involved in the repair and overhauling services.
- Pricing should be competitive and demonstrate value for money.
- An Earnest Money Deposit (EMD) may be required as part of the submission.
Document Submission Details
All proposals must be submitted electronically through the designated government e-procurement platform by the specified deadline. Bidders must ensure that all required documentation is complete, including:
- Technical proposal.
- Financial proposal.
- Copies of relevant certifications and registrations.
Special Provisions
This tender may include special provisions to benefit Micro, Small, and Medium Enterprises (MSEs) and startups which might be outlined in the detailed tender documents. Provisions for local content requirements in accordance with government policies are also encouraged.
Evaluation Process
Proposals will be evaluated based on:
- Compliance with technical and financial requirements.
- Previous experience and competency in delivering similar services.
- Pricing strategies and overall value offered.
The evaluation may include a price comparison between proposals and a review of the bidders' financial health.
Delivery Locations
The services will be rendered at the specified military facilities as indicated in the tender documentation. Exact locations will be communicated during the award phase.
Contact Information
For further inquiries regarding this tender, interested parties should refer to the official communication channels as specified in the tender documentation.
Engagement with the tendering process must be formal, and vendors are encouraged to seek clarification on any points they find ambiguous in the detailed tender documents provided by the Department of Military Affairs.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for bids include the necessity of being a legally registered entity with the capability to fulfill the repair and overhauling services specified in the tender. Additionally, bidders must demonstrate relevant experience in servicing built-up trucks and possess any required certifications that validate their expertise in this industry. Familiarity with military standards and compliance with government procurement policies is also essential to ensure alignment with the Department of Military Affairs’ operational needs.
Vendors must adhere to strict technical specifications that include utilizing industry-standard equipment for repairs and ensuring that all repairs meet safety and quality benchmarks. This includes using high-quality parts and materials compliant with military specifications. The tender documents will outline detailed technical requirements to ensure all maintenance performed contributes to optimal vehicle performance and longevity.
The Earnest Money Deposit (EMD) is typically a mandatory security required from bidders to participate in the tendering process. This deposit ensures that proposals are submitted in good faith and will be forfeited in case of withdrawal post-bid submission. The exact amount and provisions related to EMD for this specific tender can be found in the official tender documents, and potential bidders are encouraged to review these details carefully before submission.
Proposals must be submitted electronically via the designated government procurement platform specified in the tender instructions. It is crucial for bidders to ensure that their submissions are complete, adhering to all outlined requirements and formats specified in the tender documentation. Late submissions or proposals lacking necessary documentation may lead to disqualification.
The tender offers special provisions aimed at integrating the participation of Micro, Small, and Medium Enterprises (MSEs). These benefits may include price preferences, easier documentation requirements, and potentially exclusive support for MSEs and startups as aimed by government policies. Detailed provisions will be outlined in the tender documents, ensuring that small businesses can effectively compete and contribute to the tender objectives.
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