Department of Military Affairs Tender by Hqids (GEM/2025/B/5813650)
Repair and Overhauling Service - 4112 REPAIR RATE CONTRACT FOR GEAR BOX CPP CONTROL SYSTEM IN SHIPS
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Tender Title: Repair and Overhauling Service - 4112 REPAIR RATE CONTRACT FOR GEAR BOX CPP CONTROL SYSTEM IN SHIPS
Reference Number: GEM/2025/B/5813650
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The primary objective of this tender is to appoint a qualified contractor for the Repair and Overhauling Service specifically aimed at the Gear Box CPP Control System used in naval ships. This service is critical to ensure the operational efficiency and safety of the naval fleet. The scope of the work encompasses comprehensive repair, regular maintenance, and effective overhaul of the specified gear systems within specified timelines to ensure high quality and reliability.
Scope of Work and Objectives
- Provide complete repair and overhauling solutions for Gear Box CPP Control Systems.
- Ensure adherence to safety and operational standards within the naval sector.
- Maintain adequate documentation of maintenance for accountability and regulatory compliance.
Eligibility Criteria
To be eligible to participate in this tender, bidders must meet the following criteria:
- Must be a registered entity.
- Must have demonstrated experience in providing similar services.
- Should have the required financial turnover as stipulated in the detailed criteria defined in the tender documents.
Technical Requirements
The tender includes technical specifications that bidders must meet, ensuring that the repair services adhere to industry standards. This encompasses:
- Quality standards that align with military specifications.
- Compliance with the technical documentation as provided in the scope of work document.
Bidders are required to submit certificates as evidence of their technical capability.
Financial Requirements
Bidders must provide a bid with a valid Earnest Money Deposit (EMD) amounting to ₹756,284 which is aimed at safeguarding against non-participation or withdrawal post-bid submission. In addition, bidders may be required to demonstrate capacity to execute the financial aspects of the contract, including payment terms that will be discussed during the final agreements.
Document Submission Details
Bidders are required to submit all necessary documentation as part of their proposal. The following documents must be included:
- Evidence of past experience.
- Financial turnover statements.
- Any certifications as specified in the Additional Terms and Conditions (ATC).
Special Provisions
This tender promotes inclusivity with special provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from these entities. MSEs may have certain exemptions with respect to experience criteria, provided they submit the necessary supporting documents for evaluation.
Evaluation Process
The evaluation of bids will be carried out based on the total value-wise method. Compliance with the specified technical and financial requirements will be a crucial part of the evaluation criteria, ensuring that only capable and qualified bidders are considered.
Delivery Locations
Services will be conducted at specified naval bases and installations as indicated in the tender documents. The exact delivery locations will be finalized upon the awarding of the contract.
Contact Information
For inquiries related to the tender, bidders should refer to the official contact points provided in the documentation.
For additional details regarding the Repair and Overhauling Service contract, please refer to the links provided in the official documents available for download:
This contract is essential for ensuring that naval operations continue efficiently, emphasizing quality service while being open to new competitive entrants in the industry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in similar services, and having the required financial turnover as outlined in the tender documentation. Submitting necessary certificates for past contracts and delivery is also critical for ensuring compliance with the qualifying criteria.
Bidders must provide relevant certificates that showcase their technical capabilities, including experience in similar projects. Additional documentation may include financial statements and certifications requested in the Additional Terms and Conditions, ensuring that all submitted documents comply with the technical specifications mandated in the tender.
Yes, this tender includes provisions that facilitate participation from Micro, Small, and Medium Enterprises (MSEs) as well as startups. MSEs may bypass certain experience criteria by providing supporting documents justifying their capacity to execute the contract work, thus fostering inclusivity and encouraging bids from new entrants in the sector.
The EMD required to bid for this contract is ₹756,284. This deposit acts as a financial guarantee for the bidding process, ensuring that the bidder remains committed to the contract and participates wholeheartedly. If a bid is unsuccessful, the EMD is usually returned.
Bids must be submitted online through the designated tender portal as detailed in the documentation. Key timelines include the bid submission deadline and the period for the bid opening, which are explicitly outlined in the tender. Bidders are encouraged to adhere to these timelines to ensure successful participation in this project.
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