Department of Military Affairs Tender by Indian Army (GEM/2025/B/6056704)

Tender Title: Supply of LED Luminaires and Components
Tender Reference Number: GEM/2025/B/6056704

Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

This tender encompasses the supply of LED luminaires and associated components compliant with stipulated industry standards for effective lighting solutions. The scope includes a total quantity of 4,430 luminaires catering to various applications such as floodlighting, street lighting, and general lighting services. Bidders are expected to demonstrate their capacity to deliver high-quality products that meet stringent specifications and requirements outlined in the tender.

Eligibility Criteria

To be eligible for this tender, bidders must be registered entities with relevant experience in supplying electrical components, particularly LED lighting solutions. Compliance with specific quality standards, including IS 10322 (Part 5/Sections 3 and 5) and IS/IEC 60898, is essential. Additionally, bidders must possess valid operational licenses and a proven track record in delivering similar projects.

Technical Requirements

The technical specifications for the luminaires and components must adhere to the following:

• LED Luminaire for Floodlight conforming to IS 10322 (Part 5/Section 5).
• LED Luminaire for Road and Street Lights conforming to IS 10322 (Part 5/Section 3).
• Miniature Circuit Breakers (MCBs) for A.C. operations complying with IS/IEC 60898 (Part 1).
• Self Ballasted LED Lamps conforming to IS 16102.
• Compliance with all applicable electrical and safety standards.

All offered products must meet the required quality standards as specified, and must undergo compliance testing as part of the evaluation process.

Financial Requirements

Bidders are required to submit a financial proposal detailing pricing for the total quantity specified in the tender. This proposal should provide itemized costs and adhere to the standards of financial transparency. Additionally, bidders may need to demonstrate financial solvency and capacity to fulfill the contract's obligations.

Document Submission Details

Interested parties must submit their bids electronically through the designated government e-marketplace (GEM) platform. All documents must be in accepted formats, including PDF and Word. Detailed submission guidelines and formatting instructions will be found in the official tender notice.

Special Provisions

There are specific provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) along with provisions tailored for startups. These entities are afforded benefits that may include financial aids such as a reduction in application fees or increased evaluation scores during the tender process.

Evaluation Process

The evaluation process will consider both the technical compliance of the offered products with the specifications outlined in the tender and the financial bids submitted. The lowest financial bid that meets all technical criteria will be awarded the contract, ensuring quality and value for money. Evaluations will also assess past performance and compliance with regulatory requirements.

Delivery Locations

The successful bidder will be required to deliver the luminaires and components to designated locations as specified by the Department of Military Affairs. Delivery schedules and logistics should be clearly articulated in the financial proposal.

Contact Information

For further inquiries or clarifications regarding the tender, bidders may contact the Department of Military Affairs via the official channels listed in the tender notice.