Tender Title: Supply and Maintenance of X3 Air Cleaner and Associated Components
Tender Reference Number: GEM/2025/B/6174263
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The primary objective of this tender is to procure and maintain essential automotive components, specifically the X3 Air Cleaner, X3 Fuel Filter, X3 Oil Filter, and related assemblies. The tender aims to ensure the operational efficiency and longevity of military vehicles through the provision of high-quality parts. The successful bidder will be responsible for supplying these components according to the specified quality standards and technical specifications, in addition to ensuring timely delivery and post-delivery support.

Eligibility Criteria

To qualify for participation in this tender, bidders must meet the following eligibility requirements:

• The bidder must be a legally registered entity recognized under applicable laws.
• Demonstrated experience in the supply of automotive components or similar products.
• Compliance with relevant regulatory provisions and standards applicable to the automotive supply industry.
• Bidders must not be blacklisted or debarred by any government authority.

Technical Requirements

All components submitted must adhere to the specified technical requirements:

• X3 Air Cleaner, Fuel Filter, and Oil Filter must meet the manufacturer's specifications for performance and durability.
• Each component should align with military standards for automotive parts.
• Documentation certifying that products fulfill quality assurance practices should accompany all submissions.

Financial Requirements

Bidders are required to provide a clear financial breakdown of their proposal including:

• Pricing for each item listed in the tender.
• Payment terms to be negotiated and agreed upon with the successful bidder.
• Financial solvency proof may be required to assure the capability of fulfilling the order.

Document Submission Details

Interested bidders must submit their proposals through the designated electronic procurement platform. The submission should include:

• Detailed proposals including the technical and financial components.
• Any certifications or documentation that supports the eligibility and technical requirements of the tender.
• Documentation must be in an accepted digital format (PDF preferred).

Special Provisions

In alignment with government initiatives to support Micro, Small, and Medium Enterprises (MSEs):

• Special benefits may be provided to MSEs during the evaluation process.
• Startups that meet eligibility criteria will also receive consideration under the tender framework.

Evaluation Process

The evaluative framework focuses on the following aspects:

• Compliance with technical specifications and quality standards.
• Financial viability and competitiveness of pricing.
• Delivery timelines as proposed by the bidders.
• Past performance records related to similar procurements.

Delivery Locations

The delivery of the components must be made to specified military locations as indicated in the tender documentation. Bidders should ensure their logistics plan accounts for the operational specifications outlined in the tender.

Contact Information

For inquiries and further clarifications, bidders may refer to the official contacts provided on the procurement platform. All questions should be addressed formally to ensure accurate responses.

This tender presents a valuable opportunity for entities capable of supplying high-quality automotive components to support the operational readiness of military resources.