Tender Title: Sweeping and Cleaning Supplies
Tender Reference Number: GEM/2025/B/6126331
Issuing Authority
The tender is issued by the Department of Military Affairs under the Ministry of Defence.
Scope of Work and Objectives
This tender seeks to procure a range of essential cleaning supplies, including but not limited to Sweeping Brooms, Glass Cleaners, Liquid Soaps, and related products that meet specific quality standards and technical requirements. The objective is to ensure the availability of high-quality cleaning materials for various uses across military and defense applications, thereby enhancing hygiene and cleanliness in facilities maintained by the Ministry of Defence.
Eligibility Criteria
To qualify for participation in this tender, bidders must:
- Be a registered entity in India.
- Possess relevant experience in supplying cleaning supplies.
- Ensure compliance with all regulatory requirements as stipulated by Indian laws.
Technical Requirements
Bidders must comply with the following technical specifications:
- All cleaning products must conform to Industry Standards (IS) as specified. For instance:
- Glass Cleaner: Liquid (V2) must adhere to IS 8540.
- Liquid Soap: Must comply with IS 4199.
- Additional products such as Dishwashing Liquid and Toilet Cleaner must meet their respective IS standards for quality and efficacy.
Financial Requirements
Bidders need to demonstrate financial stability, which may include:
- Presenting balance sheets, profit and loss statements, along with tax returns for the previous financial year.
- Submitting necessary documents regarding the Income Tax and Goods and Services Tax registrations.
Document Submission Details
All required documents must be submitted electronically via the designated tender portal. The documents should be complete and legible to avoid disqualification. It is essential to follow the specified formats outlined in the tender guidelines.
Special Provisions
Micro, Small, and Medium Enterprises (MSMEs) may benefit from specific provisions that help facilitate their participation in government tenders. These include:
- Relaxed eligibility criteria.
- Priority in the evaluation process to encourage participation from smaller enterprises.
Evaluation Process
The evaluation will occur in a structured manner, where submissions will be assessed based on:
- Compliance with technical specifications.
- Financial viability.
- Price competitiveness will also play a significant role in the final decision-making process.
Delivery Locations
Successful bidders will be required to ensure timely delivery of the ordered supplies to designated locations as specified in the contract. These locations will likely encompass various military and defense facility sites across the country.
Contact Information
For further clarifications or inquiries related to this tender, interested bidders are encouraged to refer to the tender's official communication channels available on the tender portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
31 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The qualification requirements include being a registered entity in India, possessing relevant experience in supplying cleaning supplies, and complying with all regulatory requirements. Bidders should ensure that they have the necessary licenses, including GST registration, to participate in this tender.
The technical specifications for products include compliance with the Indian Standards (IS) relevant to each product category, such as IS 8540 for Glass Cleaners and IS 4199 for Liquid Soaps. Bidders must submit product samples or certification that confirms adherence to these quality standards.
Payment terms typically require a percentage of payment upon delivery and acceptance of goods, while the remaining amount may be processed after evaluation of service and compliance. Furthermore, a performance security deposit may be required, typically a percentage of the total contract value, to ensure compliance with the contract terms.
Bids will be evaluated based on compliance with technical specifications, financial stability, and pricing structure. All evaluations will follow a structured assessment process to ensure transparency and fairness. Notification of results will generally be communicated through the tender portal or via official email.
Yes, there are specific benefits for MSMEs regarding relaxed eligibility criteria and potential for priority in the evaluation process. These provisions aim to enhance participation from smaller enterprises, in alignment with government policies encouraging local entrepreneurship and procurement.
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