Department of Military Affairs Tender by Indian Army (GEM/2025/B/6177502)
AC Compresssor Assy,R Kit Fuel Pump,Bearing,Cover Assy,Disc Clutch,Distributer head,Cover Assy Clut
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Tender Title: Supply and Delivery of AC Compressor Assembly, Fuel Pump Repair Kit, Bearings, Cover Assemblies, Disc Clutch, Distributor Head, and Clutch Plate
Reference Number: GEM/2025/B/6177502
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure and deliver essential components including AC Compressor Assembly, Fuel Pump Repair Kits, Bearings, Cover Assemblies, Disc Clutches, Distributor Heads, and Clutch Plates. The selected vendor will be responsible for ensuring timely delivery, adherence to quality standards, and compliance with all technical specifications outlined in the tender document.
This procurement aims to enhance operational capability and reliability in defence-related operations, thereby ensuring seamless functionality in all military and defense equipment deployed.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity with a valid GST registration.
- Must have prior experience in supplying similar components to government or military departments.
- Submission of relevant certificates and proof of previous contracts is required to demonstrate capability.
Technical Requirements
The technical specifications include, but are not limited to:
- Compliance with international and national quality standards such as ISO 9001.
- Documentation of material specifications and safety standards must accompany technical bid submissions.
- Technical bids shall also include certified test reports validating the performance of the proposed products.
Financial Requirements
Bidders should provide a detailed financial proposal outlining:
- Pricing for each component and the total estimated cost.
- Breakdown of taxes, transportation, and any additional charges.
- Bidders must submit an Earnest Money Deposit (EMD) in line with the tender terms, to ensure commitment to the bid.
Document Submission Details
Documents to be submitted include:
- Completed tender application form.
- Company profile and registrations.
- Technical specifications and financial proposals in separate packets.
- All documents must be submitted in PDF format for consistency and ease of evaluation.
Special Provisions
Micro, Small and Medium Enterprises (MSEs) and startups are encouraged to participate. There are provisions for preference in bid evaluation for eligible MSE providers as per government guidelines to promote local entrepreneurship.
Evaluation Process
The evaluation will be conducted based on both the technical and financial bids submitted. The following criteria are essential:
- Compliance with technical specifications.
- Pricing competitiveness.
- Proven track record and capability in fulfilling similar contracts.
Delivery Locations
Successful bidders must ensure delivery of all components to designated military bases. Specific delivery locations will be communicated to the awarded vendors post-evaluation and contract finalization.
Contact Information
For more details or inquiries regarding the tender, interested bidders may reach out to the Department of Military Affairs’ procurement office. Contact details will be available in the procurement guidelines document once accessed through the official government portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with a valid GST registration. Bidders must demonstrate experience in supplying similar items to government entities or military departments. Additionally, bidders must submit relevant certificates and proof of previous contracts to show capability and reliability.
Yes, the tender outlines specific technical specifications that bidders must adhere to. Compliance with international quality standards such as ISO 9001 is mandatory. Bidders must also include documentation of material specifications, safety standards, and certified test reports that validate the performance of the proposed products.
The Earnest Money Deposit (EMD) is a crucial part of the bidding process, showcasing the bidder’s commitment. The amount for EMD will be specified in the tender document and needs to be submitted as a part of the financial proposal. Failure to submit the EMD may result in disqualification from the tender evaluation process.
The evaluation and selection process will involve an assessment of both the technical and financial bids. Factors such as compliance with technical requirements, pricing competitiveness, and the bidder’s previous experience will play a critical role in determining the successful vendor for the tender.
Yes, the tender process encourages the participation of Micro, Small, and Medium Enterprises (MSEs). There are specific benefits and provisions aimed at supporting MSEs during bid evaluation, thereby promoting local businesses and entrepreneurship as part of the procurement strategy.
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