Department of Military Affairs Tender by Indian Army (GEM/2025/B/6127239)
Refined Sunflower Oil (V3) (Defence),Refined Mustard Oil (V3) (Defence)
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The Ministry of Defence is issuing a tender under the reference number GEM/2025/B/6127239 for the supply of essential food items, specifically Refined Sunflower Oil (V3) (Defence) and Refined Mustard Oil (V3) (Defence). This procurement is essential to meet the supply requirements of the Department of Military Affairs.
Scope of Work and Objectives
The primary objective of this tender is to solicit bids for the supply of a total quantity of 9180 units of refined sunflower oil and refined mustard oil, ensuring that the products meet the necessary specifications and quality standards as established by the relevant authorities. The selected vendor will be responsible for delivering these oils to designated military locations across the respective regions.
Eligibility Criteria
To qualify for participation in this tender, bidders must fulfill specific eligibility criteria. These include:
- Being a registered entity with a valid business license.
- Compliance with all relevant food safety and trade regulations.
- Providing evidence of experience in supplying similar products to government or private entities.
Technical Requirements
The technical requirements for the oils include:
- Standard certification of quality consistent with national and international food safety norms.
- Documentation to verify the oil's purity and quality grade.
- Detailed specifications that align with military requirements.
Financial Requirements
Bidders are required to present a competitive pricing structure for the quotation supplied, which should also reflect the overall cost-effectiveness of the proposal. Financial stability documents may also be requested to ensure the vendor can meet the financial obligations throughout the contract lifecycle.
Document Submission Details
All required documents and proposals must be submitted electronically through the designated platform. Bidders should ensure that their submissions include:
- A complete bid proposal.
- All relevant certifications and compliance documents.
- Financial statements and pricing details.
Special Provisions
Provisions have been made to encourage Micro, Small, and Medium Enterprises (MSEs) to participate in this tender. Support mechanisms are in place to make it easier for these businesses to submit bids successfully.
Evaluation Process
The evaluation process will involve a thorough review of the submitted bids based on quality, pricing, compliance with specifications, and delivery timelines. A weighted scoring system may be used to assess and rank the submissions.
Delivery Locations
Successful bidders will be required to deliver the oils to specified military supply depots coordinated by the Department of Military Affairs.
Contact Information
For any inquiries or clarifications, interested parties may reach out through the provided contact channels on the tendering platform. Specific contact details may be made available during the tender process.
Participating in this tender provides an opportunity not only to contribute to national defense but also to establish a partnership with government bodies. All interested bidders are encouraged to review the specifications thoroughly and ensure compliance before submitting their proposals.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
7 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing a valid business license, and demonstrating compliance with relevant food safety regulations. Bidders must provide evidence of prior experience in supplying similar products and maintain documented financial stability. Additional certifications as required by the military standards must also be included in the tender submission.
Participating bidders must submit various certificates to comply with the tender requirements. This includes food safety certifications, quality assurance documentation, and proof of registration with relevant business and industry regulatory bodies. The certificates should clearly reflect the quality of the products offered in the bid.
To participate in this tender, vendors must follow a simple registration process on the tendering platform. This typically involves creating an account, submitting necessary business information, and uploading required documents for verification. It is crucial to ensure that all information is accurate and up-to-date.
The accepted document formats for bid submission typically include PDF and DOCX for textual documents, and JPEG or PNG for any images. Bidders should ensure that all documentation is formatted correctly to facilitate an efficient evaluation process.
Bidders are usually required to furnish a performance security deposit upon award of the contract, which serves as a guarantee for fulfilling the obligations stated in the tender. The specific amount and conditions for the performance security will be outlined in the final tender documentation, ensuring adherence to standards expected by the Ministry of Defence.
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