Tender Title: PROVN OF GENERATOR SPARES NO 1
Tender Reference Number: 151e93dcc
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The objective of this tender is to procure various generator spares for generator sets manufactured by Kirloskar, specifically designed for a capacity of 15 KVA and 30 KVA models. The comprehensive list of required items includes, but is not limited to, coolants, engine oils, cables, and several essential spare components, such as piston assemblies, gaskets, and filters. The aim is to ensure operational efficiency and longevity of the generator units within the military framework, considering the critical nature of power supply in defense operations.
Eligibility Criteria
Entities wishing to participate in this tender must meet certain eligibility criteria. This includes being a registered business capable of supplying the specified goods, having relevant experience in dealing with electrical and mechanical components, and being compliant with governmental regulations pertaining to manufacturing and supply in the defense sector. An emphasis is placed on having the appropriate licenses and qualifications that align with the Ministry of Defence standards.
Technical Requirements
The technical specifications must adhere strictly to the guidelines outlined for each item listed in the tender. Suppliers are expected to provide products that meet the quality standards prescribed by the Ministry of Defence. This includes durable and reliable performance, ensuring high-quality materials are utilized for manufacturing.
Financial Requirements
Financial stability is a prerequisite for eligibility. Tender participants must demonstrate an ability to fulfill the financial commitments associated with the tender, including the submission of an Earnest Money Deposit (EMD). Financial documents must showcase a reasonable track record of previous contracts and transactions related to supply and procurement.
Document Submission Details
Interested bidders are required to submit relevant documentation electronically through the designated portal. All submitted documents must be in specified digital formats to ensure compatibility. The documentation should include a company profile, certification documents, technical specifications, and financial quotes.
Special Provisions
The tender encourages Micro, Small, and Medium Enterprises (MSEs), as well as startups, to participate. Provisions tailored specifically for smaller businesses will be in place to foster competition and innovation. This forms part of a broader commitment to support local enterprises as outlined in the government's Make in India initiative.
Evaluation Process
Submissions will undergo a rigorous evaluation process whereby technical bids will be assessed for compliance with the specified requirements. This will be followed by a financial evaluation where price considerations will play a key role in the selection process. Transparency is paramount, ensuring that all bidders are notified of their evaluation results.
Delivery Locations
The successful bidder will be tasked with delivering the generator spares to designated military locations, which will be specified at the time of the contract award. It is essential that bidders consider logistical capabilities in their proposals, ensuring timely and secure delivery of all items.
Contact Information
For any inquiries related to this tender, interested parties may contact the Department of Military Affairs. Specific contact details can be found on the official government website.
Tender BOQ Items
55 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements for tender participation include being a registered entity capable of supplying the specified generator spares. Bidders should exhibit relevant experience in dealing with defense procurement and adhere to government regulations. It is also necessary to possess appropriate licenses to ensure compliance with the Ministry of Defence standards.
Participants must provide several certificates including a valid business registration certificate, GST registration, and any other compliance documentation relevant to supplying goods to government sectors. Additionally, bidders should include quality assurance certifications, establishing the standard of products to be supplied.
Bidders can register for this tender through the designated electronic portal. The registration process typically requires filling out an application form and submitting requisite documents such as a company profile, financial records, and compliance certifications in specific digital formats prescribed by the issuing authority.
The Earnest Money Deposit (EMD) serves as a financial assurance against the fulfillment of the contract. The specific amount will be mentioned in the tender documentation. Bidders must ensure that their EMD submission meets the outlined requirements to qualify for evaluation.
Micro, Small, and Medium Enterprises (MSEs) are given special provisions to encourage participation. These may include relaxed criteria for document submission, financial assistance options, and enhanced evaluation procedures that favor local content sourcing, thereby supporting the Make in India initiative and promoting local businesses.
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