Overview

The PROCUREMENT OF SPARES OF C303 SYSTEM tender, identified by reference number GEM/2025/B/5997836, is officially commissioned by the Department of Military Affairs under the Ministry of Defence. This endeavor seeks to establish a reliable procurement framework to acquire critical spare components essential for the effective functioning of the C303 system.

Scope of Work and Objectives

The primary objective of this tender is to procure various spare parts essential to maintain and ensure the operational readiness of the C303 military system. The scope of work encompasses the supply of multiple component items, specifically including gaskets and cables, which are crucial for maintaining the system's performance and reliability.

The breakdown of components includes:

• N141006730 GASKET O RING
• Various cables: including WCP052100009 CAVO CV 09, WCP052100016 CAVO CV 05, among others.

A total of 33 pieces of these specified components will need to be supplied.

Eligibility Criteria

To participate in this tender, potential bidders must satisfy specific eligibility requirements. This includes:

• Being a registered entity with relevant capabilities in the supply and procurement of military spare parts.
• Having prior experience in maintaining quality standards for similar components.
• Compliance with governmental procurement regulations.

Technical Requirements

Bidders are required to adhere to stringent technical specifications, assuring high quality and reliability of the spare parts supplied. As per the guidelines:

• All components must meet defined quality and functional standards necessary for military use.
• Products must undergo robust testing to ensure compliance with stipulated specifications.
• Documentation regarding quality assurance protocols and certifications must be provided.

Financial Requirements

Bidders should be prepared to demonstrate their financial viability, which entails:

• Submission of an Earnest Money Deposit (EMD) to secure the bid.
• Planning and presenting clear financial proposals that meet the budgetary expectations as outlined in the tender requirements.
• The successful bidder will also be required to provide a performance security bond, ensuring fulfillment of the contract terms.

Document Submission Details

All bids must include comprehensive documentation which will comprise:

• Detailed technical proposals outlining adherence to the specified requirements.
• Financial bids formatted as stipulated in the tender guidelines.
• Relevant certifications and licenses validating the bidder's compliance and capability.

Special Provisions

This tender framework includes provisions favoring Micro, Small, and Medium Enterprises (MSEs). Bidders from the MSE category are encouraged to participate, as this tender aligns with initiatives promoting local content and support for smaller enterprises.

Additionally, provisions for startups are included, conveniently ensuring that newer entities can access the procurement process and leverage opportunities for growth and participation in the defense sector.

Evaluation Process

The bid evaluation process will consist of a detailed review of technical and financial submissions. Key elements will include:

• Assessment of compliance with the technical requirements.
• Evaluation of the financial proposals based on price competitiveness and overall viability.
• Preference may be given to local suppliers as part of the Make in India initiative.

The report will culminate in an announcement detailing the successful bidder, ensuring an equitable and transparent process.

Delivery Locations

Supplying entities are expected to facilitate delivery at pre-designated locations outlined in the contract. Specific logistical arrangements will be communicated upon bid acceptance.

Contact Information

For further inquiries regarding the tender, bidders are encouraged to reach out directly to the Department of Military Affairs through official contact channels provided in the tender documentation. Clear communication is vital for understanding the nuances of this procurement process.

Conclusion

This tender represents a key initiative in enhancing military logistics through the procurement of essential spare parts. Bidders are invited to carefully review all conditions and submit their proposals in alignment with the set guidelines for consideration.