Department of Military Affairs Tender by Indian Air Force (GEM/2025/B/6169438)
Repair and Overhauling Service - cars; TATA MOTORS; Yes; Buyer Premises
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Tender Title: Repair and Overhauling Service for TATA MOTORS
Tender Reference Number: GEM/2025/B/6169438
Issuing Authority:
Department of Military Affairs
Ministry of Defence
In this tender, the Department of Military Affairs invites qualified service providers to submit their bids for the Repair and Overhauling Service specific to TATA MOTORS vehicles. The objective is to ensure that all vehicles maintained under this contract are in optimal operational condition, providing reliability and longevity to the fleet used by the Ministry of Defence.
Scope of Work and Objectives
The primary scope of work under this tender includes the comprehensive repair and overhauling of TATA MOTORS vehicles. Bidders must demonstrate their capacity to provide timely services at the buyer's premises, adhering to the highest quality repair standards. The objectives of this tender encompass:
- Ensuring the operational readiness of all vehicles.
- Providing routine maintenance checks and emergency repair services.
- Utilizing authentic spare parts and adhering to manufacturer specifications.
Eligibility Criteria
To be eligible for participation in this tender, bidders must meet the following criteria:
- Must be a registered service provider with experience in automobile repair services, specifically for TATA MOTORS.
- Possession of all necessary certifications and licenses to perform vehicle repairs.
- Demonstrated financial capability to undertake the services specified in this tender.
Technical Requirements
Bidders must provide the following technical requirements with their submission:
- Details of equipment and tools available for vehicle repair.
- Qualified and experienced personnel profiles who will be executing the tasks.
- Adherence to the prescribed quality standards in vehicle servicing.
Financial Requirements
The tender also stipulates certain financial requirements which include:
- Submission of a bid price that is competitive yet reflective of quality service.
- Proof of financial stability such as bank statements or financial statements from the past year.
- Details of any prior contracts completed that demonstrate the bidder’s experience and reliability.
Document Submission Details
Bidders are required to submit the following documents:
- Comprehensively completed bid submission form.
- Validity of the licensing and registration documents.
- Technical proposals alongside financial proposals must be submitted in accordance with the guidelines specified in the tender documents.
Special Provisions
This tender includes special provisions aimed at promoting Micro, Small, and Medium Enterprises (MSEs) and Startups. Eligible MSEs may benefit from a reduced bid security deposit, enabling them to participate in this opportunity more readily.
Evaluation Process
The evaluation process for this tender will be conducted in two stages:
- Technical Evaluation: Assessment of capabilities, experiences, and compliance with technical specifications.
- Financial Evaluation: Review of the bids submitted, focusing on both price competitiveness and value for service provided.
Delivery Locations
All services shall be conducted at designated locations as per the instructions from the Ministry of Defence. This includes various military facilities where TATA MOTORS vehicles operate.
Contact Information
For more information, inquiries should be directed to the issuing department, the Department of Military Affairs, Ministry of Defence, through official channels available in the tender documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity that specializes in automobile repair services specifically related to TATA MOTORS. Bidders must possess the necessary certifications and licenses required for providing these services. Additionally, they should demonstrate financial capability by providing documents such as recent bank statements and prior contract completion evidence that affirm their stability and reliability in service delivery.
Bidders must meet various technical specifications, including possessing the appropriate equipment and tools necessary for the repair and overhauling of TATA MOTORS vehicles. It’s essential to provide profiles of qualified personnel who will execute the tasks, confirming their experience and training. Moreover, bidders are expected to follow the quality standards laid out in the tender documents to guarantee that all repair work meets the stipulated operational performance requirements.
The Earnest Money Deposit (EMD) must be submitted as outlined in the tender documents. Typically, the deposit amount is proportional to the overall bid value, serving to affirm the commitment of bidders to execute the terms of the tender should they be selected. The EMD will be refunded to unsuccessful bidders after the final selection process concludes, while the successful bidder’s deposit will be adjusted against performance security requirements once the contract is awarded.
Bidders must adhere to specific submission methods detailed in the tender documents. Typically, submissions can be made either electronically or in hard copy form, depending on the guidelines. All required documentation, including technical and financial proposals, must be included as part of the submission to ensure completeness and compliance with the evaluation criteria.
The tender outlines certain benefits for MSEs, which include reduced bid security requirements and potential preference in the evaluation process. MSEs are encouraged to engage in such opportunities, thereby fostering business growth and improving competitiveness aligned with government procurement policies. Furthermore, the tender may support compliance with the ‘Make in India’ policies, promoting local content in service delivery.
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