Department of Military Affairs Tender by Indian Army (GEM/2025/B/6103865)
Haldi Powder,Mirchi Powder,Dhania Powder,Jeera Sabut,Garam Masala,Meat Masala,Chicken Masala,Kasoor
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Tender Title: Supply of Condiments
Reference Number: GEM/2025/B/6103865
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work
The Supply of Condiments tender aims to procure various spice powders and condiment items essential for the operational needs of military kitchens. This procurement is necessary for maintaining the quality and variety of food provided to military personnel. The total quantity required is 1706 units, encompassing a range of products that include:
- Haldi Powder
- Mirchi Powder
- Dhania Powder
- Jeera Sabut
- Garam Masala
- Meat Masala
- Chicken Masala
- Kasoori Methi
- Imlee
- Chat Masala
- Choti Elachi
- Long Elachi
- Moti Elachi
Objectives
The primary objective of this tender is to enhance the availability of high-quality condiments at competitive prices while ensuring timely delivery and compliance with all specified standards. This initiative not only prioritizes culinary excellence but also focuses on ensuring health and safety standards in the food supplied to military personnel.
Eligibility Criteria
Eligible bidders for this tender must be registered entities capable of supplying the required quantities and varieties of condiments. Preference will be given to those with prior experience in supplying similar goods to governmental departments or large organizations.
Technical Requirements
Bidders must comply with the following technical requirements:
- All products must meet quality standards as per the guidelines set by the food safety authority.
- Certificates affirming the authenticity and quality of the spices must be provided.
Financial Requirements
Bidders are required to submit a Earnest Money Deposit (EMD) as stipulated in the tender documents. Further, proof of financial capability, including balance sheets and bank statements, should be provided to ascertain the bidder's financial standing.
Document Submission Details
All tender submissions must be made online through the designated portal. Necessary documents required for submission include:
- Completed bid form
- Technical credentials
- Financial documentation
- Quality certificates
Special Provisions
This tender may offer benefits for Micro, Small, and Medium Enterprises (MSEs) and startups as part of the government initiative to bolster local businesses. Specific provisions will be applied as per department guidelines.
Evaluation Process
The evaluation of bids will follow a structured process aimed at identifying the best suppliers based on price, quality, and compliance with technical specifications. Comprehensive scoring criteria, including both cost and quality metrics, will be utilized. The details of the evaluation process and criteria will be outlined in the submitted documentation.
Delivery Locations
The delivery of condiments must adhere to the locations specified in the tender documents. This information will be critical to ensure timely supply and compliance with military logistics.
Contact Information
For further inquiries regarding this tender, potential bidders are encouraged to reach out to the Department of Military Affairs, Ministry of Defence. Specific contact details, if available, would need to be referred to in official communication channels.
This tender represents an excellent opportunity for suppliers of condiments to engage with the government, enhance their business portfolio, and contribute to the welfare of military personnel by providing high-quality food supplies.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, capable of supplying the specified quantities of condiments. Additionally, bidders must possess a valid license and must have prior experience in similar government contracts. Relevant certifications and documentation verifying compliance with quality standards are also mandatory.
Yes, all products submitted must come with applicable certificates that attest to their quality and safety. These include certifications from recognized food safety authorities and documentation proving the authenticity of the spice powders. Suppliers should ensure that these documents are current and applicable to the products offered.
Interested vendors must complete the online registration process through the designated e-procurement portal. This involves creating an account, submitting necessary company details, and uploading required documents including technical and financial certifications. It is essential to review the guidelines carefully before registration.
Payment terms for the tender will typically stipulate that successful bidders will be paid upon satisfactory delivery of products. This may include provisions for performance security, where a security deposit is held until all contractual obligations are met. Details regarding specific timelines for payment releases will be provided in subsequent communications post-bid selection.
MSEs may benefit from preferential treatment during the bidding process, such as price relaxation and the opportunity to showcase their capabilities. The tender process is designed to enhance opportunities for MSEs by facilitating easier access to government contracts while encouraging compliance with ‘Make in India’ policies and local procurement rules.
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