Tender Title: Hiring of Vehicle
Tender Reference Number: GEM/2025/B/6182710
Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The Hiring of Vehicle tender aims to engage a reliable service provider for vehicle rentals, specifically for operational needs within the Department of Military Affairs. This initiative is designed to enhance mobility for personnel and facilitate official duties effectively and efficiently. The contractor is expected to provide well-maintained vehicles with professional drivers who are familiar with the relevant operational areas.

Eligibility Criteria

To be eligible for this tender, bidders must comply with the following criteria:

• The bidder must be a registered entity in accordance with government regulations.
• A minimum of two years of experience in providing vehicle hiring services.
• A valid license for operating transport services as required by local authorities.

Technical Requirements

Bidders must meet specific technical requirements that include:

• Vehicles must be no older than three years.
• All vehicles provided should comply with vehicle safety and insurance standards.
• The bidder must maintain a fleet that includes different vehicle types to meet varied operational needs.

Financial Requirements

Bidders must provide a clear financial proposal that outlines the pricing structure for the vehicle hiring services. This proposal should include:

• Total rental rates based on vehicle types.
• Any additional fees such as fuel costs, driver allowances, and maintenance services.

Document Submission Details

Interested bidders are required to submit the following documents:

• Completed bid proposals.
• Proof of eligibility criteria as mentioned above.
• Financial proposal clearly detailing pricing structures.
• Copies of relevant licenses and certifications.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling under these categories may be granted additional benefits during evaluation, facilitating a greater opportunity for local businesses to partake in government tenders.

Evaluation Process

Proposals will undergo a comprehensive evaluation process based on:

• Compliance with eligibility and technical requirements.
• Pricing competitiveness.
• Overall capability to meet the service requirements outlined in the tender.

Delivery Locations

Services are required to be provided at various operational locations as specified in the detailed tender documents. Bidders are encouraged to indicate their capacity to serve these areas effectively upon submission.

Contact Information

For inquiries related to this tender, potential bidders may contact the Department of Military Affairs directly through their official channels.

This tender represents a significant opportunity for providers engaged in the vehicle rental sector, promoting expanded engagement with governmental operations. Bidders are encouraged to ensure that all submissions align with the expectations outlined to maximize selection potential in this competitive process.