Department of Military Affairs Tender by Indian Army (GEM/2025/B/6205725)
Genr Set 15 KVA Kirloskar 03.922.40.0.00,Genr Set 15 KVA Kirloskar 04.270.01.0.00,Genr Set 15 KVA K
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Tender Title: GENRATOR SPARE PARTS 17 INF BDE B
Reference Number: GEM/2025/B/6205725
Issuing Authority/Department: Department of Military Affairs, Ministry of Defence
The GENRATOR SPARE PARTS 17 INF BDE B tender is initiated by the Department of Military Affairs under the Ministry of Defence. The objective of this tender is to procure various generator spare parts specifically designed for 15 KVA Kirloskar generators and associated brands, ensuring operational efficiency and reliability for military applications. This procurement is vital for maintaining the readiness of the 17 Infantry Brigade's equipment.
Scope of Work and Objectives
The primary scope of work includes supplying a total of 370 generator spare parts. The list of required parts encompasses various models of Kirloskar and Eicher generators, contributing to seamless operations under demanding conditions. Suppliers will be expected to provide high-quality components with robust durability standards.
Eligibility Criteria
To participate in this tender, vendors must satisfy specific eligibility criteria:
- Must be a registered entity in accordance with Indian laws.
- Proven experience in supplying generator spare parts or similar items.
- Ability to meet the technical and financial requirements specified in the tender documents.
Technical Requirements
Proposers must demonstrate compliance with the following technical requirements:
- All generator spare parts must meet the quality and performance specifications outlined for 15 KVA Kirloskar generators.
- Detailed documentation on specifications of the offered spare parts should be provided during the submission of proposals.
Financial Requirements
Vendors must provide clear details regarding financial requirements, including but not limited to:
- Pricing structure for each component.
- Adherence to the payment terms specified in the contract once awarded.
Document Submission Details
Proposals must be submitted electronically through the designated portal. The documents required for submission include:
- Cover letter.
- Technical proposal detailing compliance with technical specifications.
- Financial bid highlighting pricing for all required spare parts.
Special Provisions
This tender includes special provisions aimed at encouraging participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Vendors qualifying under this category can avail of exclusive benefits to promote local participation.
Evaluation Process
All proposals will undergo a rigorous evaluation process based on:
- Compliance with technical specifications.
- Price negotiation and overall cost-effectiveness.
- Vendor experience and service history.
Delivery Locations
The delivery of spare parts will primarily occur at designated military locations as specified in the winning bidder's contract.
Contact Information
For any queries or further clarifications, interested parties can contact the designated procurement officials through the official communication channels of the Ministry of Defence.
Additional Information
This tender emphasizes quality standards and compliance with relevant regulations to ensure all products meet the required benchmarks set forth by the Ministry of Defence. Vendor proposals must not only outline the costs but should also demonstrate adherence to quality criteria and testing standards established in the procurement guidelines.
Tender BOQ Items
126 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity within India, having prior experience in supplying generator spare parts or similar components, and demonstrating the ability to meet the technical and financial stipulations outlined in the tender documentation. Interested vendors are encouraged to review all criteria carefully to ensure compliance prior to proposal submission.
Vendors need to provide compliance certificates that affirm the quality standards of the offered spare parts. This includes specific industry certifications relevant to generator parts and proof of existence as a registered business entity.
The registration process requires vendors to create an account on the official procurement portal. After registration, vendors must submit their proposals electronically, ensuring that they adhere strictly to the submission guidelines provided in the tender documentation.
Documents submitted for this tender must be in PDF, DOCX, or XLSX format. All submissions should be clearly labeled and organized in accordance with the tender requirements to facilitate the evaluation process.
The evaluation and selection process involves a detailed review of all submitted proposals against the defined technical specifications and financial criteria. Proposals that meet the minimum requirements based on compliance and pricing will proceed to the final evaluation stage, where key factors such as vendor experience and service capabilities will also be considered before awarding the contract. Notification of results will be communicated promptly through official channels.
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