Tender ID: GEM/2025/B/6153239

Issuing Authority: Department of Military Affairs, Ministry of Defence

This tender invites bids for the supply of Refined Sunflower Oil (V2) specifically for defence requirements. The total quantity to be supplied is 14,000 liters. The selected vendor will play a key role in ensuring that the armed forces are provided with high-quality edible oil that meets stringent quality standards.

Scope of Work and Objectives

The primary objective of this tender is to source Refined Sunflower Oil (V2) that meets the specifications laid out by the Department of Military Affairs. The successful bidder will be responsible for timely delivery, ensuring that the oil supplied adheres to the required health and safety regulations. The scope also includes potential future orders depending on ongoing requirements.

Eligibility Criteria

Bidders must meet the eligibility requirements stipulated by the Ministry of Defence. All participating entities should be duly registered and comply with local regulations. It is important for bidders to demonstrate their experience in handling similar contracts and provide evidence of their operational capabilities.

Technical Requirements

Bidders are required to provide detailed specifications of the Refined Sunflower Oil they intend to supply. The oil must meet food safety and quality standards as specified in relevant government guidelines. Certifications such as ISO, FSSAI, or equivalent must be presented to assure compliance with health standards and quality assurance.

Financial Requirements

Procedures for the financial aspects include providing a Performance Security upon contract award. This ensures that the supplier adheres to the terms of the agreement. The tender will include specific payment terms—generally, these will involve advance payments contingent on the successful delivery and acceptance of goods.

Document Submission Details

Interested bidders are required to submit their proposals electronically through the designated government procurement portal. All submissions must include the technical and financial bid documents, ensuring adherence to the prescribed format. It is crucial to organize submissions clearly for ease of evaluation.

Special Provisions

The tender encourages bids from Micro, Small, and Medium Enterprises (MSEs) and provides benefits that support their participation. Preferential treatment for MSEs aims to boost local economies and foster entrepreneurship. Startups are also encouraged to participate, provided they meet the eligibility criteria.

Evaluation Process

Bids will undergo a rigorous evaluation process based on predefined criteria including technical compliance, financial viability, and past performance. A transparent scoring method will be utilized to assess all submissions, ensuring fairness in the selection process.

Delivery Locations

Successful bidders will be required to deliver the Refined Sunflower Oil to specified defence establishments within the jurisdiction of the Ministry of Defence. Timeliness and adherence to delivery schedules will be heavily monitored.

Contact Information

For further clarifications, bidders are encouraged to contact the procurement division of the Department of Military Affairs. While exact details are not included here, interested parties should utilize official channels for inquiries.

In summary, this tender presents an opportunity for qualified vendors to contribute to the essential supply needs of the defence sector while ensuring compliance with quality standards and fostering the growth of small enterprises.