Tender Title: Procurement of Various Items
Reference Number: GEM/2025/B/6165030
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Department of Military Affairs, under the Ministry of Defence, invites bids for the procurement of a variety of essential items including leather cloth black, spray cleaner, steel pipe 3/4x14, cross assembly, and passenger driver fan 24V. This procurement is aimed at enhancing operational efficiency and ensuring the availability of necessary materials in support of defence activities. The total quantity for this procurement is 92 units, which reflects the strategic intent to maintain a robust supply chain.
Scope of Work and Objectives
The primary objective of this tender is to secure high-quality items that meet specific technical requirements tailored to the needs of the defence sector. The successful bidder will be required to deliver goods that comply with the outlined specifications and standards, ensuring operational excellence and quality. The scope includes sourcing, quality assurance, and timely delivery to designated locations as specified by the Department of Military Affairs.
Eligibility Criteria
Bidders must fulfill specific eligibility requirements, including but not limited to registration as a recognized entity in compliance with applicable laws and regulations. Potential bidders should possess relevant industry experience and demonstrate the capacity to deliver the specified items. Companies that qualify as Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to participate, fulfilling any additional criteria relevant to their category.
Technical Requirements
The items required under this tender are subject to strict technical specifications. Bidders must provide detailed documentation that showcases compliance with these specifications. This may involve adherence to prevailing quality standards and testing criteria to ensure that all products listed in the tender are fit for purpose and reliable.
Financial Requirements
Bidders are expected to submit a financial proposal that outlines pricing for the required items. This proposal should detail any required Earnest Money Deposit (EMD) as a demonstration of commitment to fulfilling the contract terms. Additionally, a performance security may be mandated to provide further assurance of contractual compliance.
Document Submission Details
Interested bidders are required to submit their proposals via the designated electronic portal. All submissions must be prepared according to the specified format which includes technical and financial bids, along with necessary certificates and documentation demonstrating eligibility. Late submissions will not be considered, emphasizing the importance of adhering to submission protocols.
Special Provisions
This tender encourages participation from MSEs and startups, promoting inclusivity in procurement processes. Additionally, compliance with 'Make in India' policies is encouraged, with a focus on prioritizing local content and procurement rules.
Evaluation Process
The evaluation of bids will be conducted in a structured manner, focusing on both technical and financial proposals. Bids will be assessed for compliance with eligibility criteria, quality standards, and price competitiveness. The decision will be based on the bidder that provides the best overall value while meeting the necessary requirements.
Delivery Locations
Successful bidders will be required to deliver the products to specified locations determined by the Department of Military Affairs. Details regarding the logistics and scheduling of deliveries will be provided upon contract award.
Contact Information
For further inquiries regarding the tender, potential bidders are encouraged to reach out through official communication channels designated by the Department of Military Affairs.
The procurement of these essential items is an important initiative in strengthening the operational capabilities of our defence forces. Participation in this tender not only bolsters the supply chain but also showcases the potential of local enterprises and innovation within the industry.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity with relevant licenses, having prior experience in the required field, and adherence to quality standards. MSEs and startups may have additional criteria allowing for preferential consideration.
Bidders must provide all required certificates that demonstrate compliance with the specified technical requirements and quality standards. This may include test reports, certifications from recognized institutions, and any relevant manufacturing certifications that validate product quality.
To register for the tender submission, interested bidders must complete the online registration process through the designated government e-procurement portal. It typically involves filling out the application form, providing necessary documentation, and adhering to the submission guidelines specified for the tender.
Payment terms will detail conditions such as advance payments, milestone payments upon delivery and acceptance of goods, and final payment following the successful completion of the contract. Bidders should ensure clarity on these terms when submitting their proposals.
Yes, the tender provides specific benefits for MSEs, encouraging their participation. This may include relaxed eligibility criteria, access to financial assistance, and opportunities for exclusive procurement contracts to support the growth and sustainability of small enterprises.
These FAQs aim to provide comprehensive insights into the tender process, enhancing clarity and facilitating informed participation from interested bidders.
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